TotalEnergies Careers

Candidate Profile

• Bachelors degree in a business related field 
• At least 3 years’ experience in a similar role
• Planning & Organizational Skills 

Activities

• Diary Management: Coordinating the department manager's diary and office functions.
• Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
• Leave & Organogram Management: Preparing and following up the Departmental Leave Plans and ensuring update of the departmental organograms.
• Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
• Documents Management: Managing the entire chain of documents movement including digital archiving of records.
• Supporting the Department's Employees: Managing telephone enquiries and handling of correspondence in their absence
• Stationery Management: Ordering and distributing stationery for the department based on requirements 
• Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
• HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Context & Environment

• Administrative support for departments with spread over a large geographical area.

Additional Information

• The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.

Candidate Profile

• A bachelors degree with strong  IT and statistics skills 
• 2 years' experience
• Must have very high level of numeric and analytical skills.
• A team player,  self motivated and proactive with high level of integrity.

Activities
The above-mentioned vacancy has arisen within the Operations Department, Distribution Section. Reporting to the Dispatch Coordinator, the incumbent shall be responsible for the following: -

• Receive cleared customer orders for supply from customers service every evening at 4pm for the next day supply and follow up with customer service on the next day for any new cleared orders at 9am , 1pm and 4 pm.
• Follow up schedule for available trucks for supply on next day by 3 pm and follow up through coordination with OBC team on truck availability on continuous basis to ensure adequate fleet availability.
• Allocate cleared orders to available trucks by 4 pm to ensure all orders are covered and raise any shortfalls for remedial action.
• Prepare and submit the schedule to Dispatch Coordinator for confirmation and send to respective depots and commercial teams before close of business for D+1 dispatch.
• Prepare and submit the schedule to Dispatch Coordinator for confirmation and send to respective transporters before close of business for D+1 dispatch.
• Update and send the dispatch schedule by 9am, 1 pm and 5 pm for the next day for any changes and communicate to respective depots.
• Continuously update cleared and unscheduled order reports.
• Update schedules on Jambo scheduling module for D+1 dispatch.
• Timely closure of open Dispatch cases in Salsa.

Context & Environment

• The position is 100 % Head Office based.
• Job Holder needs to be analytical , good communicator, good computer skill, a quick thinker and proactive

Candidate Profile

• Bachelors' Degree in a Technical field (Mechanical/Chemical engineering) 
• 3-5 Years of experience in manufacturing — (Refining / Power/Chemical plants).
• Ability to incorporate Safety Rules & Best Practices in Blending Operations, with a higher Operations/equipment/process knowledge
• Required soft skills: Team Management, Inter-personal skills, leadership capabilities, System and result monitoring abilities, mathematical and deductive
• reasoning, analytical trouble shooting & problem solving techniques

Activities

A Vacancy has arisen within the Operations Department, Lube Oil Blending Plant (LOBP) Section and we wish to invite Internal Candidates to apply. Reporting to the Production Manager, the Blending Supervisor will be responsible for the following: 

Manufacturing of lubricants.

•  Monthly Review Raw materials versus set production requirements.
•  Raise production orders, review calculated/converted process control worksheets and assign them to the blenders.
•  Monitor the day to day work schedule for the blending section assigned to the blenders and contracted staff and review schedule achievability and execution of the blending program.
•  Effectively engage blending resources (Human, facilities, equipment) - in order to meet blending schedule, direct labor cost as per the budget or score card targets and optimize assets utilization.
•  Report daily blending plant performance and attend weekly production review meetings.
•  Authorize Batch blending, bulk truck loadings, ISO-tank off-loading, Dry container off-loading and inter kettles /tanks transfers.

Health Safety, Security and Environment (HSSE).

•  Conduct risk assessment and issues permit to work for all jobs and high-risk jobs carried out in the blending plant.
•  Directly responsible for the safety of all production personnel, equipment in his area & the consistent enforcement of all safety and security programs and regulation
•  Carry out the responsibilities as assigned in the Emergency response Programs and Participate in the Emergency response and drills.
•  Escalate any HSSE abnormality to the Production Manager immediately
•  Consistently enforce compliance in the blending section all safety and security programs, objectives, regulations, procedures, Rules and Charters as subscribed by TEMK

Maintenance of the inventory records.

•  The custodian for the inventory of all base oil, Additive, bulk product in kettles and ensure compliance to FIFO.
•  Perform Monthly stock counts and have all variance between physical, stock card and SAP explained by M+2 to the stock accountants.
•  Daily explain variance outside the allowed tolerance of maximum 0.5% for blended batches, tank movements and additives.
•  In conjunction with the production Manager superintend and represent Total LOBP during Base oil receipts /ship discharge as the chief loading master for bulk vessel.
•  Accurately Post production orders and provide system stock in SAP to allow Bulk orders to be released by customer service.
•  Daily Review and signing of gauge books and forward to accounts for compilation on tank movement. 

Quality Assurance.

•  Liaison with the laboratory to enforce adherence to the product compatibility matrix, process waste reduction-(Flushes, tank dead stock, old and slow product and additives).
•  Investigate off-specification batches, recommend corrective action and follow up on the effectiveness of the recommendation.
•  Daily Capture-Tag-Segregate, Investigate, and inform other associate of non-Conforming products before transfer to the quarantine zones. Operational Excellence and Management systems
•  Maintain high standards of housekeeping and equipment cleanliness standards in the area of accountability.
•  Identify and eliminate process waste and implement best practices and operations /continuous improvement programs.
•  Attend and represent Blending section in Plant wide scheduled meetings.
•  Chair and ensures all personnel in the blending attend the Daily tailgate meetings, Quality circle meeting, and area safety meeting.
•  Champion all company implemented Management System ISO 9001:2008, ISO 14001:2004 and ISSSRS in the blending section.
• Any other duties allocated from time to time. 

Candidate Profile

As part of our 2023 Young Graduate Trainee program, we are pleased to invite qualified young graduates to apply. The program is a TotalEnergies Company’s initiative for Africa that seeks to develop young talent through training and capacity building. The program targets fresh university graduates from the local universities. For the past ten years, TotalEnergies Marketing Kenya Plc has successfully developed more than 40 young graduates through this initiative and are now poised for the 2023 intake.

We offer a total of eighteen (18) months training opportunity. Local experience for six (6) months and twelve (12) months international experience in our subsidiaries within Africa, in any of the following domains: commercial, finance, legal & technical.

Candidate Profile: 

• Attained a minimum Upper 2nd Class Honors’ Degree from recognized institutions within the last two (2) years in any of the following disciplines: -
  • Engineering (Civil, Mechanical, Electrical or Mechatronic Engineering or related disciplines)
  • Sales & Marketing
  • Finance
  • Business related fields
  • Legal
• KCSE Mean Grade of B+ and above
• Certificate of good conduct
• Maximum age limit of 26 years

Competencies: 

• Innovative
• Result Oriented
• Customer Focused
• Adaptability
• Interpersonal skills
• Communication skills
• Team player
• Leadership qualities

Job Description

The above-mentioned vacancy exists within the Finance Department, Purchasing Section. 

Reporting to the Purchasing Manager, the incumbent shall be responsible for the following: -

• In charge of technical portfolios, including but not limited to depots and Lube Oil Blending Plant (LOBP)
• Conducting new vendor vetting and contributing to new vendor account opening
• Sourcing for goods and services from the approved suppliers and negotiating the prices. Ensure quality scoping and BOQ.
• Savings and reporting of purchasing performance
• Timely and quality processing of purchase requisitions in OPTIMA ensuring respect of Purchasing rules
• Planning and interface with various internal and external stakeholders to understand and define requirements and develop action plans for procurement needs
• Launching and administering tenders with comprehensive and quality scoping and assisting users with tender analysis for deliberation and approval as per the TotalEnergies' laid down regulations
• Performing supplier evaluation and participating to the regular vendor follow-ups through daily communication, meetings, contractor seminars, etc.
• Managing the disposal or sale of capital equipment and excess inventories in line with procedures with the goal of optimizing realization
• Co-ordinating with user departments to ensure job evaluations are carried out timely for all projects
• Managing contract portfolio to ensure coverage for the company through dedicated KPIs
• Ensuring Group and TotalEnergies Marketing Kenya (TMK) Purchasing rules are respected including also compliance and ethics
• KPIs: to contribute to Purchasing reporting with added value comments/analysis and conduct plans

Context and environment

• Striking a balance between cost, quality and timeliness to satisfy end users
• Handling of regular and ad hoc urgent buying needs
• Analysis of systems extracted reports for timely and accurate reporting (SAP, OPTIMA, etc)
• Role exposes one to both internal and external contacts

Candidate profile

The job holder will require the following minimum qualifications: -

• A Bachelor's Degree in Engineering; (Mechanical, Civil or Electrical, Production & Technology) & Over 6 years experiences in Purchasing activities
• Project management skills
• Experience in technical commercial procurement
• Excellent analytical, negotiation, communication, organizational and public relations skills
• Able to strike a balance between cost, quality and timeliness to meet business requirements
• SAP/ERP working experience
• High professional ethics, accountability and personal integrity

Additional Information

Ensure timely issuance of purchase orders for goods and services as per TotalEnergies Marketing Kenya's laid down procurement procedures and practices and Health, Safety, Environment & Quality (HSEQ) requirements. Compliance with Group and TMK norms with respect to purchase of goods and services.

Job Description

The above-mentioned opportunity has arisen within the Commercial- Specialties Department, Lubricants Sales Section.

Reporting to the Lubricants B2B Manager, the incumbent shall be responsible for the following:

• Ensure Health, Safety, Environment & Quality (HSEQ) policy implementation and compliance at customer locations.
• Achieve set yearly targets for Volumes & Margins in his region
• Monitor the performance and maintenance of lubrication equipment at customer sites
• Advise customers and prospects on product recommendations based on lubrication surveys
• Implement used oil analysis and facilitate used oil sampling for customers
• Interpret oil analysis lab reports and advise customers accordingly
• Conduct technical training for customers and prospects
• Manage the lubricant market segment in his/her region in order to ensure effective & profitable growth.
• Carry out market intelligence in his region to obtain competitor information, carry out quarterly price surveys thus making recommendations to the lubes manager to secure and grow the Lubricants business
• Ensure strict adherence to credit policy by all consumers.
• Offer support to other lubricants channel such as stocking, pricing, merchandising and market intelligence
• Advise the lubricants management of any market/customer changes affecting monthly sales forecasts, blending and importation of lubricants.
• Optimize overhead expenses such as equipment maintenance, seminars, promotions, mileage & stationery
• Liaise with Customer Care Section for customer order processing
• Following up with customer care to ensure pending orders are retrieved and supplied
• Following up with the depot to know position and ensure customer’s orders are delivered.
• Liaise with transporters for local deliveries
• Monitor depot stocks and liaising with other depots and the blending plant for product transfers
• Advise Blending Plant on how to prioritize blending
• Liaise with Sales Administration Section for correct customer prices in SAP

Context and environment

External environment

• Competitive market with increasing number of new entrants
• Increasing awareness among customers leading to high demand on superior support services

Internal environment

• Several departments involved in the successful execution of this job thus calling for teamwork

Candidate profile

The job holder requires the following minimum qualifications:

• Degree in Mechanical/Production/Chemical Engineering
• More than 3 years' exposure in Sales and Marketing environment
• Business Management and Administration skills

Additional Information

• Offer lubricants technical support to all consumers in his/her assigned region
• Maintain profitability and market share of the lubricants business in his/her region
• Identify and develop new marketing opportunities of Lubricants in his region.

Job Description

The above-mentioned vacancy exists within the Finance Department, Purchasing Section. Reporting to the Purchasing Manager, the incumbent shall be responsible for the following: -

• In charge of technical portfolios, including but not limited to depots and Lube Oil Blending Plant (LOBP)
• Conducting new vendor vetting and contributing to new vendor account opening
• Sourcing for goods and services from the approved suppliers and negotiating the prices. Ensure quality scoping and BOQ.
• Savings and reporting of purchasing performance
• Timely and quality processing of purchase requisitions in OPTIMA ensuring respect of Purchasing rules
• Planning and interface with various internal and external stakeholders to understand and define requirements and develop action plans for procurement needs
• Launching and administering tenders with comprehensive and quality scoping and assisting users with tender analysis for deliberation and approval as per the Total Energies' laid down regulations
• Performing supplier evaluation and participating to the regular vendor follow-ups through daily communication, meetings, contractor seminars, etc.
• Managing the disposal or sale of capital equipment and excess inventories in line with procedures with the goal of optimizing realization
• Co-ordinating with user departments to ensure job evaluations are carried out timely for all projects
• Managing contract portfolio to ensure coverage for the company through dedicated KPIs
• Ensuring Group and Total Energies Marketing Kenya (TMK) Purchasing rules are respected including also compliance and ethics
• KPIs: to contribute to Purchasing reporting with added value comments/analysis and conduct plans

Context and environment

• Striking a balance between cost, quality and timeliness to satisfy end users
• Handling of regular and ad hoc urgent buying needs
• Analysis of systems extracted reports for timely and accurate reporting (SAP, OPTIMA, etc)
• Role exposes one to both internal and external contacts

Candidate profile

The job holder will require the following minimum qualifications: -

• A Bachelor's Degree in Engineering; (Mechanical, Civil or Electrical, Production & Technology) & Over 6 years experiences in Purchasing activities
• Project management skills
• Experience in technical commercial procurement
• Excellent analytical, negotiation, communication, organizational and public relations skills
• Able to strike a balance between cost, quality and timeliness to meet business requirements
• SAP/ERP working experience
• High professional ethics, accountability and personal integrity

Job Description

The above-mentioned opportunity has arisen within the Commercial- Specialties Department, Lubricants Sales Section. Reporting to the Lubricants B2B Manager, the incumbent shall be responsible for the following:

• Ensure Health, Safety, Environment & Quality (HSEQ) policy implementation and compliance at customer locations.
• Achieve set yearly targets for Volumes & Margins in his region
• Monitor the performance and maintenance of lubrication equipment at customer sites
• Advise customers and prospects on product recommendations based on lubrication surveys
• Implement used oil analysis and facilitate used oil sampling for customers
• Interpret oil analysis lab reports and advise customers accordingly
• Conduct technical training for customers and prospects
• Manage the lubricant market segment in his/her region in order to ensure effective & profitable growth.
• Carry out market intelligence in his region to obtain competitor information, carry out quarterly price surveys thus making recommendations to the lubes manager to secure and grow the Lubricants business
• Ensure strict adherence to credit policy by all consumers.
• Offer support to other lubricants channel such as stocking, pricing, merchandising and market intelligence
• Advise the lubricants management of any market/customer changes affecting monthly sales forecasts, blending and importation of lubricants.
• Optimize overhead expenses such as equipment maintenance, seminars, promotions, mileage & stationery
• Liaise with Customer Care Section for customer order processing
• Following up with customer care to ensure pending orders are retrieved and supplied
• Following up with the depot to know position and ensure customer’s orders are delivered.
• Liaise with transporters for local deliveries
• Monitor depot stocks and liaising with other depots and the blending plant for product transfers
• Advise Blending Plant on how to prioritize blending
• Liaise with Sales Administration Section for correct customer prices in SAP

Context and environment

External environment

• Competitive market with increasing number of new entrants
• Increasing awareness among customers leading to high demand on superior support services

Internal environment

• Several departments involved in the successful execution of this job thus calling for teamwork

Candidate profile

The job holder requires the following minimum qualifications:

• Degree in Mechanical/Production/Chemical Engineering
• More than 3 years' exposure in Sales and Marketing environment
• Business Management and Administration skills

Additional Information

• Offer lubricants technical support to all consumers in his/her assigned region
• Maintain profitability and market share of the lubricants business in his/her region
• Identify and develop new marketing opportunities of Lubricants in his region.

Job Description

The Terminal Engineer is responsible for

• Planning, organizing, initiating and supervision of all maintenance works and projects within the Terminal, This includes the operations of the 12" fine and the booster pump located at Kipevu terminal.
• Handling Opex & Capex budget in liaison with the Terminal Manager
• Supervision: Direct: 3 (2 are outsourced), all contractors working on site depending on the work
• Implementing and supervising all maintenance works.
• Planning and implementing routine maintenance and statutory inspections.
• Planning, design and implementation of approved projects.

Context and environment

• Safety incidents resulting from violation of HSE policy e.g fire, injury caused by contractors.
• Loss of business from unscheduled stoppages due to poor maintenance carried out by contractors.
• Loss of product as a result of poor calibration of meters.
• Poor quality of works by contractors resulting in frequent breakdowns and high operation and  maintenance cost.
• High risk due to operations out side the terminal facility along the roads where security is not a guarantee.
• High integrity required as there constant exposure to the independent product brokers who can easily
  compromise staff in ex — change of pilferage.
• Errors in pump operations that can cause material failure along the line leading to product spill into
  the sea and land.

Candidate profile

A degree in Engineering.
Minimum 2 years in maintenance of oil installations.
Planning ,organizational and supervisory skills.

Additional Information

The above-mentioned vacancy has arisen within the Logistics Fuels & Aviation Section, Operations Department. Reporting to the Terminal Manager, the incumbent shall be responsible for the following: -

• Ensure that Terminal plant and equipment is maintained and serviced regularly by developing a maintenance schedule in accordance with manufacturer's specifications and strictly following up,
• Ensure that projects implementation is executed timely, safely and within budget by sticking to approved bill of quantities and budget.
• Ensure that statutory inspections and calibrations are carried out in time by developing a schedule and
  following up with approved bodies for the works.
• Ensure that all Maintenance works and projects are implemented in line with the company's HSEQ policy by
  ensuring Permit to work system and Job safety analysis are carried out for all works.
• Control Operating and maintenance costs of equipment by reducing breakdowns through ensuring right use, proper handling and training of users.
• Ensure continuous improvement of equipment and plant by carrying out analysis of relevance and sufficiency and advising need to upgrade or improve
• Any other duties commensurate with this role.