Technical Buyer

Job Description

The above-mentioned vacancy exists within the Finance Department, Purchasing Section. 

Reporting to the Purchasing Manager, the incumbent shall be responsible for the following: -

• In charge of technical portfolios, including but not limited to depots and Lube Oil Blending Plant (LOBP)
• Conducting new vendor vetting and contributing to new vendor account opening
• Sourcing for goods and services from the approved suppliers and negotiating the prices. Ensure quality scoping and BOQ.
• Savings and reporting of purchasing performance
• Timely and quality processing of purchase requisitions in OPTIMA ensuring respect of Purchasing rules
• Planning and interface with various internal and external stakeholders to understand and define requirements and develop action plans for procurement needs
• Launching and administering tenders with comprehensive and quality scoping and assisting users with tender analysis for deliberation and approval as per the TotalEnergies' laid down regulations
• Performing supplier evaluation and participating to the regular vendor follow-ups through daily communication, meetings, contractor seminars, etc.
• Managing the disposal or sale of capital equipment and excess inventories in line with procedures with the goal of optimizing realization
• Co-ordinating with user departments to ensure job evaluations are carried out timely for all projects
• Managing contract portfolio to ensure coverage for the company through dedicated KPIs
• Ensuring Group and TotalEnergies Marketing Kenya (TMK) Purchasing rules are respected including also compliance and ethics
• KPIs: to contribute to Purchasing reporting with added value comments/analysis and conduct plans

Context and environment

• Striking a balance between cost, quality and timeliness to satisfy end users
• Handling of regular and ad hoc urgent buying needs
• Analysis of systems extracted reports for timely and accurate reporting (SAP, OPTIMA, etc)
• Role exposes one to both internal and external contacts

Candidate profile

The job holder will require the following minimum qualifications: -

• A Bachelor's Degree in Engineering; (Mechanical, Civil or Electrical, Production & Technology) & Over 6 years experiences in Purchasing activities
• Project management skills
• Experience in technical commercial procurement
• Excellent analytical, negotiation, communication, organizational and public relations skills
• Able to strike a balance between cost, quality and timeliness to meet business requirements
• SAP/ERP working experience
• High professional ethics, accountability and personal integrity

Additional Information

Ensure timely issuance of purchase orders for goods and services as per TotalEnergies Marketing Kenya's laid down procurement procedures and practices and Health, Safety, Environment & Quality (HSEQ) requirements. Compliance with Group and TMK norms with respect to purchase of goods and services.