Plan International Careers

The Opportunity

 Plan International is looking for an interim Legal Counsel to join our Legal team to support our West & Central Africa region.  The Legal team helps drive good governance and decision making by providing global insights, thought leadership and technical expertise for governors, leaders and staff as they strive for a just world that advances children’s rights and equality for girls.

As Legal Counsel you will engage at all levels of the organisation, particularly in our West & Central Africa region, across a broad range of complex legal and governance. You will be part of the Global Hub Legal Team, reporting to Deputy General Counsel, and will also work directly with our regional and country offices, as well as senior stakeholders within the Regional Office and Global Hub’s globally located and multidisciplinary business units.  Legal Counsel will provide legal advice and, where necessary, coordinate specialist legal advice from various firms on domestic and international legal and governance issues, and use your technical and professional legal expertise as an entry point to problem-solve more broadly.

The Individual

• We are looking to recruit a fluent French and English speaking lawyer (3+ years PQE). Experience practicing as a lawyer in a West or Central African jurisdiction is desirable; otherwise, an understanding of, or connection to, the West and Central African region would be an advantage. Ability to speak Portuguese and/or dual qualification in one of UK, US or a European jurisdiction are desirable but not essential.
• You will have a demonstrable ability to use legal skills to solve problems and identify and implement pragmatic solutions. You will be able to give legal advice internationally on a diverse range of issues including: employment and labour law, commercial/contract, restructuring, corporate governance (including subsidiary management), charity/not-for-profit, data privacy, intellectual property, dispute resolution or management of legal claims. In-house experience, including as well as advising and reporting on legal and other risks, would be an advantage.

ABOUT THE ROLE

• The Finance and Grants Coordinator is responsible for ensuring effective financial management, compliance, and coordination of grants and sponsorship systems across the Central, Eastern, and Northern (CEN) Program Area. This role involves monitoring budgets, analysing expenditures, and supporting local partners to meet compliance standards. Working closely with the Urban Programme Manager, Finance and Grants Manager, and other stakeholder, the Finance and Grants Coordinator ensures adherence to Plan’s policies and donor requirements. 
• The position holder will also support in development, implementation, and monitoring grants and sponsorship budgets.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Award and grants portfolio management (30%)

• Support project specific budgeting in liaison with the Country Finance and Grants Manager (CFGM), Grants Compliance Coordinator and National Office (NO) contact persons
• Conduct regular grants monitoring for the projects and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular reports on grants performance to the project Urban Program Manager, Project managers and & Country Finance and Grants Manager.
• Support in the annual planning processes at projects level
• Capacity building of local partner in grants portfolio management and donor compliance.

Monitoring and analysis of grants 25%

• Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month
• Monitor and analyse activities regularly and work with Project Managers to resolve any issues identified in specific project
• Co-ordinate with Project Managers and CFGM to ensure budgets are correctly allocated and phased in.  
• Prepare projects Budget Verses Actual Reports and consolidation on monthly basis.
• Support finance in grants reconciliations
• Conduct project field and partner visits and spot checks

Assessment and compliance of systems, processes and partnerships 15%

• Work with project teams and partners to ensure adherence to both donor and Plan processes and procedures 
• Support in grants mapping, central filing and updating grants information in the grants management system 
• Participate in due diligence for implementing partners and review MOUs.
• Conduct capacity building for partners on donor requirements
• Coordinate grants “Kick off” meetings at project level.
• Support timely close out processes for projects.
• Provide information during grants audits and compliance reviews at project level.
• Support in the preparation and review of project grant reports and liquidation of funds. 

Finance Processes and Reporting: 25%

• Prepare and deliver timely financial reports as per agreements and donor guidance.
• Prepare fair-share allocations for all projects in the Hub.
• Support in the consolidation of the budget forecasts
• Participate in the annual planning and budget processes
• Support in the preparation of monthly financial management reports
• Support in the review of GL postings and accuracy of balance sheet accounts
• Work with project team to ensure adherence to both donor and Plan processes and procedures
• Review grants payment requests and related transactions to ensure accuracy and compliance with Plan Policies and donor conditions
• Process all project advances and approved liquidations in ERP.
• Capacity building of local partner in financial report. 
• Review of partner financial reports and subsequent disbursement requests

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Others (5%)

• As assigned by the supervisor

LEADERSHIP COMPETENCIES

• Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
• Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. 
• Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

BUSINESS MANAGEMENT COMPETENCIES

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
• Managing activities and resources including skills in planning and organising, financial and project management.
• Managing people and information including skills in communication skills, both speaking and writing, and digital working, including personal digital skills.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

• Bachelor’s degree in finance/accounting related courses.
• CPA (K) or other professional qualification in accounting
• Minimum 5 years’ experience in grants management or a similar role in INGO
• Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.) compliance requirements 
• Experience in supporting program teams
• Problem solving skills to identify and lead the resolution of issues
• Strong communication (written and spoken), and interpersonal skills
• Providing capacity building of partner organisations

ABOUT THE ROLE

• This role is responsible for interpreting and consistently applying people and culture policies and procedures to enhance employee satisfaction, engagement, and well-being, fostering a positive workplace culture. Additionally, this role provides administrative support to the People and Culture function at Plan International Kenya.

ACCOUNTABILITIES

P&C Reporting and Data Management 20%

• Prepare and submit periodic P&C reports for management review and decision making.
• Track staff life cycle milestones and prompt for timely action (recruitment, induction, probationary period, contract end dates, clearance, etc)
• Track and follow-up with line managers on recruitment and placement tasks to ensure all PIK recruitments are within the stated time to hire indicator.
• Liaise with SSC for timely delivery of service for all requested P&C work processes. 
• Run periodic HRIS and physical staff file audits for quality control on the CO data to ensure data integrity and up to date data management. 
• Liaise with SSC P&C Operations officer on employee life cycle data updates on the HRIS and staff files. 
• Develop and manage a central repository of CO P&C data (Job Descriptions, audit recommendations, action plans)
• Preparing a summary of exit interviews reports and in conjunction with P&C Manager ensure development of action plans on matters arising.

P&C Administration 20%

• Organizing and coordinating all people and culture oriented/related meetings and taking minutes (including PIK monthly staff meetings)
• Plan and coordinate the monthly all staff meeting. 
• Administrative management of the P&C calendar of initiatives, tracking progress and action plans
• Consulting with line managers to develop Learning and development and recruitment plans.
• Monitor all Employment matters actively in court and in liaison with the Country P&C provide data and information as appropriate. 
• Monitor P&C budget utilization and facilitate purchase requisition and payment processing
• Informing the Shared Services Centre of staff on staff exits, bereavements and other staff welfare matters as necessary.

Employee Welfare & Engagement 20%

• Coordinate implementation of employee engagement and welfare programs that align with the PIK’s strategic goals and culture, including recognition initiatives, team-building activities, and wellness programs.
• Monitor and report on engagement metrics and make recommendations for improvement.
• Analyze trends and adjust engagement strategies as necessary.
• Conduct surveys and gather feedback to understand employee satisfaction levels.
• Facilitate purchase of wedding and birthday gifts, farewell gift vouchers and support bereaved members as per policies provided and acceptable practices;

Occupational Health & Safety 15%

• Liaise with Admin, Security and Shared Service Centre to ensure Occupational Safety and Health standards at PIK Offices are upheld, including annual OSH audits and office certifications.
• Follow-up on implementation of annual OSH audit recommendation action plans as developed and agreed on by CMT.
• Act as a member of health and safety committee for KCO and facilitate implementation of health and wellness strategies.
• Ensure adequate staff awareness on Occupational Safety and Health act and practices at PIK

P&C Policies and Procedures 5%

• Provide interpretation to all staff on PIK and PII P&C policies and procedures and Kenyan labour laws application. 
• Ensure all staff read and understand all P&C policies and procedures, handle any queries regarding the policies. 

Compensation and Benefits 5%

• Collate and provide data on staff compensation and benefits for the annual salary review.
• Support in the implementation compensation and benefits projects
• Regularly participate in salary surveys to ensure Plan accesses relevant data on market trends.

Employee Relations 5% 

• Deal with and respond to queries/complaints from staff regarding employee relations matters. 
• Providing counselling services to all staff for prompt conflict resolution as per P&C policies
• Assisting in hearing and termination/dismissal processes as assigned

Safeguarding (5%)

• Ensure that Plan International’s global policy for Safeguarding and PII policy for Preventing Sexual Harassment Exploitation and Abuse; and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Others (5%) 

• Other duties as assigned by the line manager.

 TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification/ experience essential:

• A Bachelor’s degree in HR in a related field with a Higher Diploma in HR Management.
• Membership with IHRM.
• At least 3 years of relevant experience in the HR field preferably in INGO 
• Conversant with Human Resource Information Systems (HRIS) 

Desired 

• Certification as a Human Resource Practitioner (CHRP).

Languages required

• Excellent written and verbal communication skills in English

 

The Opportunity

Plan International is on a journey to Moving Fleet Forward, developing stronger Fleet Management processes and practices across its 56 Country offices. As a key member of our Global Supply Chain team, you will work to improve the efficiencies of our fleet practices in the field. You will tackle several priority activities to re-engineer how we spend, reduce costs, improve fleet safety, ensure that we are achieving the best possible value for money, and consider our environmental footprint. The impact of the work you do will help us achieve more for children’s rights and equality for girls in the countries where we work.

About you

• You are an experienced fleet management professional with a strong focus on strategic improvement, supplier relationships, and innovation. Highly detail-oriented, you are skilled in advanced Excel and familiar with Power BI and Tracpoint. Your strengths include planning, problem-solving, and effective communication across diverse cultures. Flexible and resilient, you are fluent in English, with ERP systems experience and an additional language as an asset for global stakeholder engagement. Passionate about making an impact in a global fleet portfolio, you bring adaptability and a collaborative approach to achieving strategic goals.

ABOUT THE ROLE 

• As the Regional Deployable Food Security and Livelihoods Specialist, you will report to the Head of Humanitarian Preparedness and Response based in MEESA. You are expected to deploy within 72 hours to provide technical, practical and thought leadership on food security and livelihoods both in MEESA and within the Federation. 
• The Regional Deployable FSL Specialist will be responsible to provide technical support to Plan International country teams in order to successfully design and integrate food security & livelihoods into programme interventions and support implementation through both surge and desk support. The role is expected to deploy within 72 hours of an emergency for up to 6 months to support the set-up of new humanitarian responses, provide capacity building / on the job training and support emergency preparedness. 
• The Regional Deployable FSL Specialist will be part of the MEESA Humanitarian team and will work closely with the Global Hub Hunger Response and Resilience Unit in the Global Humanitarian Team. The post holder will also work with technical teams in GH team, with other teams, departments, Country Offices, National Offices within the organisation to ensure that all Plan International’s work contributes to strengthening food security and livelihoods. 
• The Regional Deployable FSL Specialist is expected to travel for over 50% of their time to provide technical assistance to country offices. This position demands technical knowledge, training experience, and work experience in a wide range of humanitarian contexts.  

ACCOUNTABILITIES

Technical Leadership & Programming (80%)

• Support Country Offices and Plan International’s National Organisations in real time to scale up food security, livelihoods and nutrition work especially in large scale emergencies.
• Lead the mapping of FSL programmes in the region and develop visual analysis/synthesis of the portfolio, building on existing portfolio mapping of ongoing programmes in food security, livelihoods, and nutrition, including youth economic empowerment initiatives in Plan’s Long-term programmes. 
• Share Plan International’s FSL programmatic approach, with a particular emphasis on how FSL and nutrition contributes to protection and education outcomes, building on existing approaches.
• Work with the global FSL lead to guide and provide practise and thought leadership on Plan International’s food security, livelihoods and nutrition programmes in both chronic & acute food insecurity contexts. 
• In collaboration with relevant technical sectors (child protection, education, Cash and Voucher Assistance, and Resilience) develop programme guidance and tools for Plan International Country Offices on integrated program approaches, with a particular emphasis on resilience, CP, GBV and school drop-out risk mitigation approaches.
• Support Country, Regional and National Offices to include and implement FSL & N within their respective strategies and to assess how food security can be used as a mechanism to promote and achieve child protection and education outcomes.
• Ensure all FSL & N interventions (including school meals programmes) within the region are contributing to gender transformative programming.
• Provide technical support in the development of stand-alone and cross-cutting FSL interventions to MEESA country offices through close coordination with COs. 
• Lead and support COs in developing and implementing monitoring and evaluation tools for measuring food and economic security outcomes, ensuring alignment with other thematic areas. 

Learning, Capacity Building & Information Management (10%)

• Identify and disseminate lessons learned from COs work on food security and livelihoods  
• Map capacity building needs and conduct mentoring, training to COs.
• Identify and develop FSL training manuals, guidance documents, and toolkits, as required.  
• Engage with relevant technical working groups within Plan International, particularly on resilience, youth economic empowerment, Cash and Voucher Assistance, child protection and education.
• Develop lead and manage a network of food security, nutrition and livelihoods in the region. 

External Representation (5%)

• Represent Plan International at relevant regional food security and livelihood Networks and events   
• Network with relevant UN agencies, multi-laterals, peer organisations in the region to develop strategic partnerships and raising Plan International’s profile.
• Develop regional technical articles for external release and profiling of Plan International’s experience and good practices, with a focus on food insecurity & girls.

Fundraising (2.5%)

• Support COs and national offices to generate funding opportunities to increase the portfolio of FSL & N with an emphasis on integrated approaches across technical sectors.  
• Work with Business development and program teams in COs to develop and submit strong food security and livelihood proposals

Policy and Advocacy (2.5%)    

• Work with the regional Communications specialist and Humanitarian Policy and Advocacy Unit to ensure that programme evidence on linkages between food security, resilience, protection and education good practice are shared in relevant external influencing forums. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• University degree in Agriculture, Agroeconomics or related field. Master’s degree in relevant field preferred.  
• Experience of working in an international NGO, UN, multi-lateral agency or the Red Cross and Red Crescent Movement.
• A minimum of 10 years’ experience in MEESA in a variety of humanitarian response contexts (protracted, complex, conflict & rapid onset) 
• Expertise and substantial direct experience supporting humanitarian response with a focus on food security, livelihoods or nutrition. 
• Up-to-date knowledge of food security and livelihoods programming approaches, and their integration with other sectors
• Proven experience of working in food security and livelihoods programming, especially from a girls’ rights perspective in a variety of contexts including acute & chronic food insecurity crises
• Highly competent with computer-based communications and information management technology 
• Consistent decision making and sound judgement.
• Ability to work on a number or projects simultaneously and to manage competing demands and deadlines.
• Ability to network effectively and build good working relationships with colleagues across the organisation.
• Strong communication skills, with excellent written and spoken English. 
• Knowledge and commitment to international humanitarian principles, codes, guidelines and cluster system.
• Ability to work independently, as a team member, and in culturally diverse settings
• Ability to effectively manage and prioritise a diverse workload.
• Child rights-based programming principles and approaches
• Demonstrated awareness and sensitivity to gender and diversity. 
• An understanding of and commitment to Plan International’s mission and values

Desirable 

• Training and facilitation skills
• Additional languages (Arabic, French or Spanish)

ABOUT THE ROLE

• The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. 
• It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 
• The Monitoring and Evaluation (M&E) Officer will be charged with the responsibility of coordinating and managing the project related monitoring and evaluation activities in the selected sites of Isiolo. The role has an assignment to drive project Data Quality Assurance and specific data requirements for projects/programmes as well as tracking and reporting on project outcomes and impact of the project interventions. The role will ensure the Implementing partner is technically supported to required MERL management standards. The M&E Officer will enable documentation of project best practices, lessons learnt and project learning. He/She will work towards profiling project work and impact stories. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Monitoring Implementation and M&E coordination at strategic level (20%)

• Support in the design and implementation of the monitoring and evaluation frameworks of the project and information system to track delivery against targets, outcomes and impacts
• Ensure the execution of functional M&E framework based on tracking of outcomes and impacts
• Ensure the activity monitoring logs are well kept in a quick and easy to access and retrieve
• Analysis of data collected for assessment of progress and areas of improvement and overall data management
• Support in developing monitoring tools to track project performance and ensure the partner is well supported to align to the standards, the Theory of Change and the M&E Plan
• Monitor and evaluate overall progress on achievement and sustainability of results
• In liaison with project team, coordinate periodic reporting, monthly, quarterly, half-yearly and annual progress on all project activities.
• Manage and conduct quantitative and qualitative monitoring, evaluations and studies among program beneficiaries and other stakeholders.

Quality improvement and standards (30%) 

• Track implementation of indicators and sets of measures of sustainability and success to generate reliable evidence for project improvement 
• Uses on-going project monitoring and assessment reports, working closely with project teams to improve the quality of implementation and adapt project design.
• Provides input, information and statistics for quarterly, annual and other reports to Project Management 
• Employs data quality management standards through use of appropriate data collection tools, data management and analysis methods 
• Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of the project.  

Documentation, Data management, Learning and Knowledge management (30%) 

• Supports project team and partner to develop case studies, change/impact stories to inform projects achievements  
• Provide advice to the partners and project team on improving project performance using M&E findings.
• Leads and conducts analysis of quantitative data as well as qualitative data on all project inputs, outputs and outcomes to inform project management
• Dissemination of Monitoring Reports for internal and external audiences
• Supports the Project Manager to respond to Senior Management or donor data queries in an -accurate and timely manner
• Ensures all the data is disaggregated by sex, age and disability and that all the studies are gender responsive 
• Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the hub level, based on the standard tools. 
• Facilitates and supports the documentation of best practices and lessons learned from project outputs for audiences within and outside Plan International
• Leads the project team in developing case studies and change stories periodically. 
• Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

Capability Strengthening through knowledge sharing, networking and coaching (10%)

• In liaison with the Project Coordinator, reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making 
• Promote individual, Organizational and Implementing Partner learning through systematic reflection processes, documentation, dissemination and knowledge management. 
• Support coaching and training of project staff and partners for improved MERL practices in response to needs. 
• Builds, maintains and engages in internal and external MERL partnerships and networks.
• Builds capacity of the project implementation team, including partner in M&E data collection, analyses, verification and reporting

 Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. 
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

 Others (5%)

• As assigned by the supervisor

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

• Minimum of a University Degree in Social Science, Economics, Statistics, Development studies or any other related field from a recognized university.  
• At least 3 years of demonstrated successful coordination of M&E functions and experience 
• Grounded understanding of qualitative and quantitative methodologies in research and evaluation 
• Experience with database design and management including advanced use of Excel and data analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CSpro and the use of KOBO Collect platforms for data collection 
• Experience in Gender programs and their application into the design, monitoring, and evaluation in development projects and programs is an added advantage, 
• Strong demonstrable levels of knowledge of and experience with gender sensitive research design, performance monitoring, impact evaluation, and / or social research methodologies
• Demonstrated experience on Impact reporting

Qualifications/ experience desirable: 

• Evidence of experience in development of longitudinal real time data bases including online application for management of data 
•  Experience in advising / coaching individuals, teams and / or organisations in M&E system design, research methodologies, research design
• Previous experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping an asset 
•  Experience in the application of MER systems and frameworks including theory of change and logical frameworks 
• Languages required
• Excellent written and verbal communication skills in Kiswahili and English. Northern dialect is an added advantage. 
   

ABOUT THE ROLE

• The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses. 
• It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 
• The Gender Capacity Development Officer (Gender-CDO) will be responsible to drive the gender transformative approach of both projects so that they challenge and address gender-related barriers for sustainable and rewarding change.  The Gender-CDO will support and work with project teams and partners to provide technical guidance and support to analyse and apply the elements of gender transformation in project activities, including capacity building of the teams and partners. Additionally, the role is to ensure that the gender marker application is managed throughout the project cycle for project work. With support from the line manager, the Gender- CDO will closely work with teams in SDC GBV Horn of Africa Project for synergy and integration of project interventions in Isiolo.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Planning and Implementation (40%) 

• Ensure the projects maintains gender-sensitivity in all project activities. These include but not limited to, addressing gender norms directly, improving agency, promoting positive masculinity, and fostering an enabling environment where possible and appropriate.
• Work towards enabling projects to achieve the highest standards of gender transformation to address power and gender inequalities that undermine responsive nutritional and food security outcomes for children and women, adaptive climate change, improved economic self-reliance and community resilience and water, sanitation, and hygiene.
• Facilitate meaningful engagement, consultation, participation and feedback to ensure gender transformation is on track. 
• Facilitate and support localization and implementation of Gender equality and Inclusion strategy into all the components of project cycle. They will work towards promoting gender equality, women's empowerment, and social inclusion in the project's activities, strategies and outcomes. 
• Inform community led beneficiary targeting processes and reporting on interventions being undertaken from a gender and inclusion perspective.

Reporting and Influencing (15%) 

• Support the Implementing partner engagement in the mobilization and participation of  women's rights organizations (WROs) 
• Promote participation of children, girls and communities in project cycle to explore and challenge gender norms.
• Contribute to gender sensitive responses/intervention through continuous data collection during project implementation.  
• Contribute to project periodic reports in line with the laid down donor requirements and Plan standards.

Monitoring, Evaluation and Quality Assurance (20%) 

• Manage the application of the gender marker across the projects
• Review and input into the projects MERL plans and framework, data collection tools and M&E guidance to ensure that MERL practices are gender sensitive and the project is expertly capturing gendered outputs and outcomes.
• Participate in baseline/end-line and other qualitative and quantitative evaluation activities (i.e. methodology and tool development and data analysis) to ensure a gender lens is applied. 
• Monitor and advise on the actions that promote gender transformation as defined in the marker, across all project phases.
• Support and present in project reviews from a gender and inclusion perspective and identify areas where we are excelling with gender and areas where we can improve.

Working in Partnership (10%) 

• Provide support and capacity strengthening of partners on gender transformation. 
• Understand the partnership context and inform the GEI aspects that affect the project implementation
• Actively participate in partnership sessions and support to drive GEI
• Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation from a gender and inclusion perspective
• Support the delivery of trainings on gender equality and inclusion for stakeholders and partners. 
• Assess local partners’ capacity gaps in delivery of program work with attention to GE&I and develop capacity building plans for mutual development.

Risk Management (5%) 

• Contribute to development of the project risk assessment on matters GEI. 
• Continually advise on local context in advancing gender transformation.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures. 
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Other Duties (5%)

• As assigned by the line manager.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Bachelor's Degree in Gender and development, International development, Development Studies, Sociology and other related studies. 
• Technical knowledge of Gender Equality and Inclusion in general, and as it relates to relevant sectors at the Community level and their impact on the population.
• At least 3 years progressive experience in Gender Transformative and Rights based Approaches into project design, implementation and M&E 
• Direct project implementation experience, reporting and capacity building, preferably in the field of either nutrition, natural resource management, community development, and climate change adaptation.
• Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s values

Qualifications/ experience desirable: 

• Experience working in Isiolo or the North 
• Strong report writing skills 
• Documentation of project impact stories of change
• Community facilitation, networking, partnership development and management skills 
• Good communication, negotiation and advocacy skills 
• Good interpersonal, relationship and team working 
• Conflict Management skills 
• Ability to understand the cultural context of the coastal communities.
• Experience in program phase out management
• Motorcycle riding skills and experience 

Languages required:

• Excellent written and verbal communication skills in Kiswahili and English. Northern dialect is an added advantage.

The Opportunity

This role will provide expert modeling and strategic analytical insight into Plan International's financial economy to underpin strategic thinking to ensure the financial sustainability of the whole Plan International organisation. This role will lead the development and continuous improvement of robust, complex financial and economic models to analyse scenarios relating to the financial sustainability. It will also provide strategic analytical insight based on the modelling and wider political context and external environment to maximise the impact of modelling, supporting the CFO, Director, Strategic Finance, CEO, and other key senior stakeholders

About You

• You have degree-level education in finance, economics, mathematics, statistics, or equivalent related work experience. With exceptional financial modeling skills and strong financial and economic analysis experience, you are proficient in delivering strategic modeling within a Power BI environment. Your expertise includes data modeling, management, scenario planning, and financial risk assessment, enabling informed decision-making and effective business strategies.

ABOUT THE ROLE

• The role covers all areas of Supply Chain at the hub level and ensure close liaison with the Administration and logistics Officer in Homabay Program Unit. Cross-functional engagement with other teams is critical to ensure alignment of processes and efficient operations country-wide. Supply Chain management in the scope of this role includes.
  • Technical processes across Operational Planning, Procurement, Assets, Fleet, Inventory and Warehouse Management, Distribution, Gifts in Kind, premises management, customs clearance in both Humanitarian and Development contexts.
  • Process performance analysis, monitoring and reporting.
  • Systems application, compliance and strengthening.
  • Team management and capacity strengthening.
  • Development of KPIs for Supply Chain activities; measuring and monitoring progress against objectives, ensuring targets are met to enable seamless synergies with other departments.
  • Provision of support and reporting to the Program Area Manager in order to mitigate and minimise financial and compliance risks throughout the Supply Chain.
  • Support in the selection of our local implementing partners and working with them on capacity development and monitoring across their supply chain activities. 
  • The role sits in the Program Area Management Team for the Hub.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Strategically maintain high management standards for all Supply Chain activities (10%)

• The needs of the hub are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk.
• The hub Fleet (including vehicles, motorbikes and generators - owned and rented) is fit for purpose to deliver Plan International's projects and well managed including monitoring and reporting.
• The storage and flow of goods in the hub supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.
• The Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.
• Accountable for overall Supply Chain performance, providing strategic direction for the role and ensuring it is well aligned to the organisational strategic objectives and Country Strategy.
• Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realise the organisation’s objectives.
• Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly procurement planning analysis. 
• Provide supply chain leadership & management support to key programmes in the country, with emphasis on ways of working effectively with the different Programme Units.
• Regularly submit readiness reports and provide feedback on progress.
• Establish feedback mechanisms for stakeholders to provide input to the ERP change process.

Office Management and General Administration – 10%

• Provide oversight of office operations at the Program units to ensure a conducive work environment.
• Support implementation of asset and property management and travel management, lease administration, warehousing and inventory management and staff safety and operational health (OSH), in liaison with relevant departments
• Support needs assessment on facilities, communications equipment, safe areas to ensure staff safety in their respective duty stations, in adherence to Security Standard Operating Procedures (SSOPs)
• Serve as security focal point person for the Program office.
• Compilation & consolidation of accurate weekly, monthly & quarterly reports.
• Oversee office filing, archiving and records maintenance.

Maintain high management standards for all Supply Chain activities (15%)

• Ensure the needs of the hub are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk.
• The storage and flow of goods in the hub supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.
• The Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.
• Lead on driving supply chain change initiatives through the hub supply chain aiming for operational excellence in line with the Supply Chain Operations Manual.
• Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realise the organisation’s objectives.
• Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly procurement planning analysis. 
• Prepare and share monthly reports to inform management decisions.
• Provide technical support to staff on procurement processes and procedures.
• Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc.).
• Regularly submit readiness reports and provide feedback on progress.

Contract Management (15%)

• Ensure contractual obligations are adhered to by all parties and support periodic reviews and contract renewals.
• Resolve contract related issues from service providers and users/clients. 
• Develop Key Performance Indicators and assessment tools for contractors/vendors to ensure fit for purpose products and services.
• Monitor and follow through on commitments and reporting (Goods Receiving Notes and GRIR)
• Timely update and correctly enter all related data of purchases into SAP 
• Follow-up and ensure timely delivery of requested supplies and materials, and keep the concerned project staff informed on the status of the delivery.  
• Conduct first review of vendor invoices to ensure compliance with the order submitted, raise GRNs before submission to finance for payment processing.
• Track contract implementation status and generate reports of project completion status.
• Timely and accurate submission of all financial documents to the finance department by the stipulated date to ensure Suppliers/service providers’ payments are done in a timely manner.
• Review, update, and share the weekly procurement tracker, to Program Area manager, Senior Program Coordinator and the Country Supply Chain Manager.

Supply Chain Operations Management (15%)

• Proactively engage with cross-functional teams to support the early identification of supply chain needs and ensure inclusion of supply chain aspects in all areas of the organization.
• Provide high quality input at all stages of the project cycle from idea and design to planning (including grant proposal development, budgeting, programme, procurement and workforce planning), to implementation and closure.  
• Develop a strong procurement structure with proactive market and supplier identification, development of supplier framework agreements (Long Term Agreements) at the hub level.
• Develop sourcing strategy to make procurement activities more proactive and strategic in manner to enable on time, quality, and cost-efficient programme delivery.   
• Ensure efficient process turnaround, value for money and efficient use of resources (staff, assets, infrastructure)
• The pool of assets is maintained, monitored and reported on to ensure it is fit for purpose and to comply with donor requirements.
• Offices are efficiently managed ensuring staff health and safety. All premises are appropriately, efficiently and regularly maintained.

Supply Chain Excellence, Logistics and Procurement compliance (15%)

• Accountable for effective, compliant and cost-efficient Supply Chain management processes, measures and controls that ensure the right quality and quantity of goods and services are purchased at the right price and delivered to the right place at the right time. 
• Certify that internal Supply Chain controls are always adhered to and safeguard the organization from loss or malpractice.
• Evaluate and control measures used to mitigate and manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
• Review all Procurement documentation ensuring compliance with the organisation’s policies, procedures and thresholds as per the operations manual.
• Ensure compliance to stores/warehousing, inventory and assets procedures which include physical checks/verification of goods and services received and implementation of efficient inventory management practices. 
• Ensure appropriate fleet processes are in place to mitigate risk, improving safety and security. 

Capacity Development of staff and Local Implementing Partners (10%)

• Lead and implement continuous improvement as a standard way of operating within the Supply Chain department.
• Provide oversight of the Supply Chain function, including the field Programme Units staff, building on process capacity and teams capability.
• Identify staff capacity building requirements through training needs assessments and skills gaps analysis for local implementing partners. 
• Close involvement in the selection process for Plan partners including due diligence process, proportionate monitoring of partner supply chain activities and procurement as well as providing capacity building, coaching and training as required. 
• Ensure that partners’ supply chain related reports are received and reviewed regularly as per the supply chain operation manual requirements. 
• Plan and support Implementation of Capacity Development plans that touch on Supply Chain.

Safeguarding (5%)

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Other duties (5%) 

• As assigned by the line manager.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Degree in Procurement and Supplies Management, Business Management or relevant training in Logistics procedures and systems.
• CIPS accreditation 
• Minimum (5) years of progressive NGO experience in procurement, contract management, administration or related area. 
• Experience in procurement modules of any ERP.