Catholic Relief Services - CRS Careers

Job Summary:  

You ensure a high level of resource stewardship, strict financial accountability and financial risk management while ensuring the effectiveness and robustness of EARO’s Country Programs (CPs) and relevant partners’ financial management systems, processes, and practices in support of high-quality programs serving the poor and vulnerable. You anticipate and manage financial management services needs and delivery challenges, and identify and implement improvement solutions, as needed, to minimize CPs and partners’ exposure to financial risk. 

The Regional Finance Manager (RFM) will work across East Africa and supporting the following 7 countries: Kenya, Somalia, Ethiopia, Uganda, Sudan, South Sudan, and Tanzania. The RFM will also support the EARO Regional Office Budget management. 

Roles and Key Responsibilities: 

• Develop and manage financial processes in accordance with policies and provide proactive service delivery, advice, and support to managers, staff, and subrecipients in relation to managing the whole project cycle (Design, Start-up, Implementation, Close-out), ensuring efficiency and compliance with CRS’ policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements. 
• Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources. 
• Lead the EARO Region’s Budget Management in Insight (ERP and ePBCS). 
• Ensure integrity of accounting information by reviewing account issues for compliance and establish quality control over accounting transactions and financial reporting. Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail. 
• Support CPs as needed to prepare budgets and various sections of the cost proposal as well as review sub-grant/subcontract budgets and cost proposal materials prior to submission to the donor. 
• Lead the preparation of accurate financial data, analysis and projections and support the Senior Management Team and Program/Project Managers in interpreting data for decision-making and effectively managing financial risks. 
• Lead finance trainings for finance and for non-finance staff in EARO.  
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.  
• Oversee the performance of accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities). 
• Lead assessment of staff and subrecipients’ financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed, and monitor and measure impact.  
• Lead efforts to close audit financial management findings in a timely and sustainable way. 
• Fill in for Finance Managers when on leave and as needed 

Basic Qualifications 

• B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). MBA or Master’s degree in related field with a focus on accounting preferred. A professional certification in accounting or a related field highly preferred. 
• Minimum of five years’ experience in a similar position, preferably with an International NGO. 
• Additional education may substitute for some experience. 
• INGO audit experience is an added advantage. 

Job Summary:  

You will provide technical advice, guidance, and support for all Supply Chain Management (SCM) activities and initiatives in compliance with CRS principles and standards, donor regulations, industry standards, and local requirements to regional and Country Program (CP) teams to advance the delivery of high-quality programming to the poor and vulnerable. You will deploy regularly to CRS country programs both for advisory support as well as in the roles of Acting Supply Chain Manager, Acting Procurement Manager, or other senior logistics roles. Your technical knowledge, advice and guidance will ensure effectiveness and efficiency in SCM systems and application of the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities: 

• Collaborate with operations and programming leads in CPs on implementing and strengthening Supply Chain systems, processes, and policies to meet all programming needs through anticipation and identification of issues and challenges and the most appropriate solutions to address them. Proactively mitigate security risks. 
• Provide guidance on the development, strengthening and/or standardization of processes and tools for the end-to-end planning and implementation of agile supply chain systems covering logistics, procurement, warehousing, and transportation. 
• Advise on the development and implementation of CP-level annual procurement plans and their roll-up into a regional procurement plan. Identify opportunities for procurement rationalization and/or coordination across the region for leveraging resources and negotiation power. 
• Guide CPs on maintaining sound market intelligence systems, conducting regular market assessments, and network strategically with key commercial organizations to identify new potential suppliers. 
• Contribute to maintaining proper conditions for learning where there is the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Strengthen documentation systems. Analyze data, evaluate systems, capture and share lessons learned and best practices, and complete internal reports. 
• Contribute to capacity strengthening initiatives for staff and partners through helping develop learning and training strategies and agendas/curriculums, conducting trainings and workshops, and mentoring and coaching, which includes cross-departmental learning. 

Basic Qualifications 

• Bachelor’s degree in Business Administration or other relevant field required. Master’s Degree preferred. Professional certification(s) in supply chain a plus. 
• Minimum of 7 years work experience, ideally with an international organization, with progressive responsibility in supply chain/logistics/procurement management within the context of international and local supply chain. Experience in relief commodity management is a plus. 
• Experience with USAID Title II commodity programming, USDA monetization programming, and/or WFP programming is highly preferred.
• Additional education may substitute for some experience. 
• Strong knowledge of general procurement and trading policies and regulations, international import/export legislation, and customs regulations. Understanding of Generally Accepted Commodity Accountability Principles (GACAP). 
• Experience in mentoring, coaching, facilitation and training applying adult learning principles and practices. 

Job Summary: 

You will advise on operations and risk management at the regional, country program and partner levels. You will develop, analyze and implement systems, processes and controls that enhance agency operational efficiency and effectiveness across operational areas, including risk management, supply chain, partner operations, and field management. You will also be instrumental in regional and country-level capacity-building in identification, assessment and management of all categories of risks identified in external & internal Audit reports and Risk Assessments. Your knowledge and guidance will reduce risk to staff, to the effectiveness of our programming and to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.

Responsibilities

Roles and Key Responsibilities: 

• Provide overall senior leadership to the EARO region in proactive risk management and mitigation.
• Collaborate with audit, risk, and compliance leads, and with regional and CP leadership, in implementing and strengthening internal control systems, developing and maintaining ongoing Risk Registers and continuous process performance improvement. 
• In close coordination with the Ethics Unit and country programs, support overall quality and timeliness of EARO fraud case management through coaching country program staff, drafting and reviewing documents, and liaising with partners and Ethics Unit as required. Monitor fraud timelines and ensure timely donor reporting and corrective action plans.
• In collaboration with CP management, plan and perform internal audits, control reviews, fraud allegation reviews, and compliance assessments. Analyze results and provide recommendations. 
• In collaboration with CP management, programming, and/or operation leads, design and facilitate relevant operations training sessions and contribute to relevant components of institutional capacity strengthening plans for CRS and partners. 
• Contribute to proposal development through drafting and reviewing operational annexes including risk mitigation plans, staffing and management plans, security documentation, etc. 
• Review, assist and support in developing operational processes for large grants following donor awards. Ensure full awareness of compliance requirements by the consortium members or partners right from the start of the award.
• As required, travel to high-risk country contexts (for example emergency response, new office or new program start up, staff turnover) to provide temporary direct management support and risk / compliance oversight across operational functions as acting Head of Operations or other operational leadership roles.

Required Languages – Strong verbal and written English. 

Travel – Must be willing and able to travel 25-50%, particularly to Ethiopia and Sudan, including regular periods as Acting Deputy Country Representative- Operations

Supervisory Responsibilities: None

Key Working Relationships:  

• Internal: Regional Finance team; country program operations, finance and compliance staff; HQ departments including Internal Audit, Risk and Compliance, and Ethics Unit 
• External: CRS partners and auditors

Knowledge, Skills and Abilities:

• Strong relationship management skills
• Strong analytical, organizational, and systems thinking skills 
• Ability to make sound judgment
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful and results-oriented

Qualifications

Basic Qualifications: 

• Bachelor’s degree required. Master’s Degree in Accounting, Business Administration or other relevant field preferred. 
• Minimum of 8 years work experience with an international organization, with progressive responsibility in operations and risk management. Of this, minimum 3 years country program experience as Head of Operations or similar roles 
• Knowledge of donor rules and regulations, including USAID, World Bank, EU, DFID, and UN donors.

Preferred Qualifications:

• Experience using PowerBI, Power Automate, Power Apps, or similar tools
• Knowledge of data analytics techniques and process performance improvement leading practices
• Knowledge of audit standards and compliance regulations; knowledge of COSO’s Internal Control Framework or The Institute of Internal Audit’s International Standards for the Professional Practice of Internal Auditing
• Knowledge of accounting systems
• Coaching and training abilities.
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

The Procurement Officer will coordinate local and international procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable . Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.
Job Responsibilities

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.

Personal Skills

• Good planning and coordination skills and ability to prioritize competing priorities effectively
• Good analytical skills with ability to make independent judgment and decisions
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good negotiation, communication, and relationship management skills
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Qualifications
Education And Experience

• Bachelor's Degree in Procurement, Logistics, Business Administration or other relevant degree. Professional certification a plus.
• Minimum of 4 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) and ERP systems highly desirable.

You will provide program quality technical and management support in line with Catholic Relief Services (CRS) program quality principles and standards, donor guidelines, and industry best practices to EARO regional and Country Program (CP) teams to advance the delivery of high-quality programming to the poor and vulnerable . Your technical knowledge and program management experience and skills will contribute to determining how effective, adaptive and innovative CRS’ programming is across the region.
Roles And Key Responsibilities

• Contribute to the advancement of the EARO regional strategy, including the implementation of EARO’s regional initiatives and related operational documents and tools. Provide technical support to regional and CP teams, remotely and on-site, for strategic planning.
• Support design and delivery of quality assurance systems, including how to best apply program PQ and technical standards , best practices, partnership principles, and M&E . Help ensure a cross-sectoral approach integrating gender, SDP mainstreaming, and climate.
• Lead or support the development of the technical design for large and/or complex proposals. Advise project teams on integrating donor strategies, priorities and technical requirements into CRS’ approach . Contribute to regional and CP efforts to pre-position CRS for growth opportunities.
• Coordinate regional capacity strengthening initiatives for staff and partners through helping develop learning and training strategies and agendas/curriculums, leading virtual learning events, conducting trainings and workshops, and mentoring and coaching to CP staff.
• Advance knowledge management and learning by coordinating research studies, assisting with reviewing and documenting program impact, supporting design and delivery of learning events and sharing best practices, and coordinating production of internal/external learning products.
• Provide program quality management surge support to fill short-term CP gaps and support projects during program start-up, close-out, or other delivering key milestones in the project cycle.

Basic Qualifications

• Master's Degree in International Relations or a related field required.
• Minimum of five years relevant international working experience in an advisory or management role with progressive responsibilities, ideally with an international NGO .
• Previous experience providing technical assistance and developing successful proposals for external donor funding is required.
• Demonstrated application of technical principles and concepts. General knowledge of other related disciplines to ensure proper cross-sectoral approach.
• Experience in business development, project design and proposal development including technical writing.
• Experience in mentoring, coaching, facilitation and training applying adult learning principles and practices.
• Experience with program monitoring and evaluation, including applying data collection tools and methodologies, data analysis, and data presentation.
• Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.
• Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks .

Job Summary:

The Risk and Compliance officer will conduct risk related activities for the country program (CP) including sub-recipient compliance adhering to CRS policies, local laws, and donor regulations to help ensure effective delivery of high-quality programming to the poor and vulnerable. The incumbent’s knowledge and skills will help reduce risk to staff, to the effectiveness of our programming and to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:  

• Collaborate with the Risk and Compliance manager, Senior Risk and Compliance officer and CP leadership on strengthening internal control systems and processes.
• Conduct systems verification and identify risk issues, weaknesses/inefficiencies, anomalies, challenges, and propose solutions to address them and improve system integrity.
• In collaboration with the Risk and Compliance Team, conduct regular internal control reviews to assess the effectiveness of controls in operations and program management systems and processes for the country program including the sub-offices in accordance with CRS Policies and Procedures.
• Help implement and advise on the sub-recipient financial management policy (SRFMP)
• Support the planning and performance of internal audits, control reviews and compliance assessments, conduct audit activities as applicable. Help analyze results and provide recommendations.
• Support the design and facilitation of trainings and institutional capacity strengthening plans for CRS and partners in consideration of donors’ requirements and partners’ systems and procedures.
• Support the country program’s external and internal audits and the coordination of action plans to close out audit findings.
• Support and facilitate the monitoring of progress, and the evaluation of effectiveness of all agreed actions arising from the findings and recommendations of country program reports and documenting progress on periodic action plan.
•  Support internal investigation of reported potential and alleged incidents of collusion and fraud.

Knowledge, Skills and Abilities: 

• Strong analytical skills with ability to detect and report inconsistencies.
• Accuracy and completeness with great attention to detail
• Good relationship management skills
• Ability to make sound judgment
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful and results-oriented
• Proficient in MS Office packages (Excel, Word, Outlook, PowerPoint)
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Required Languages – Excellent written and oral communication skills in English. 

Travel – Must be willing and able to travel up to 50% within Kenya.

Supervisory Responsibilities: None

Key Working Relationships:   

• Internal: Risk and Compliance Manager; Senior Compliance Officer; Finance Manager and staff; SC Manager; Procurement Manager; Chiefs of Party and Program Managers; Head of Operations; Country Representative; EARO Risk and Compliance Manager; FAM Unit staff
• External: Partner management and staff; project participants; vendors  

Qualifications

Basic Qualifications: 

• Bachelor’s Degree in Commerce, Business Administration or other relevant Bachelor’s strongly preferred. 
• Minimum of 2 years work experience, ideally with an international organization, with progressive responsibility in operations and/or programming. At least 1 year entailing audit, compliance or risk management experience.
• A certification in CPA, and CFE will be an added advantage.
• Knowledge of audit standards and compliance regulations and familiarity with international standards for internal control and risk and compliance management (e.g., COSO, ISO)

Job Summary: 

The Senior Project Officer – WASH will coordinate WASH related activities at the County level. He/she will facilitate the achievement of Nawiri project objectives through coordinating and reporting on all WASH activities and providing technical guidance and advice to staff and implementing partner(s) advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your thorough and service-oriented approach will ensure that the project consistently applies best practices and constantly works towards improving the impact of its benefits to those we serve. 

Roles and Responsibilities:

• Organize and lead the implementation of WASH activities at the county level as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities and guiding implementing partners in their efforts to reflect on project experiences. 
• Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules. 
• Coordinate and oversee working relationships with all local project stakeholders including county government officials and serve as the liaison between them and the project team to mobilize local actors and promote project activities and impact. 
• Represent CRS in WASH sectoral meetings with the government and other development agencies in the County.
• Supervise and perform ad-hoc inspections of various processes and resources at project sites to ensure timely project activities implementation and adherence to established process standards and procedures. 
• Ensure proper tracking of resource use for project activities through periodic budget reviews and follow-up with and assistance to implementing partner.
• Support and coordinate capacity building and technical support activities to ensure assigned project activities are implemented per project guidelines and standards.
• Coordinate provision of any logistical and administrative support to staff and implementing partners.

Personal Skills 

• Excellent interpersonal and communication skills
• Analysis and problem-solving skills with ability to make sound judgment.
• Good relationship management skills and the ability to work closely with local partners.
• Proactive, results-oriented and service-oriented.
• Attention to details, accuracy and timeliness in executing assigned responsibilities.

Required/Desired Foreign Language: Excellent verbal and written communication in English

Travel Required: 80% movement within the project sites in the county.

Key Working Relationships: 

• Supervisory: None
• Internal: Head of office, other Nawiri staff at County level, Local implementing partners 
• External:  County and National Government officials, program consultants and contractors, PREG members.

Qualifications

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor of Science in Civil Engineering/Water Engineering/ Agricultural Engineering/Environmental Engineering/Environmental Health/Public Health from recognized university.
• Minimum of 5 years of work experience in project support, ideally in the field of WASH, food security, nutrition and/or livelihoods related activities.
• Demonstrable knowledge and experience in using Engineering CAD Software, EPANET, Civil 3D and other computer applications such as Arc GIS, word, excel, access, PowerPoint, etc.
• Demonstrable skills in project planning and design, drafting, calculation, Bill of Quantities preparation, and technical writing.
• Registered with a relevant professional body. 
• Experience working in Northern Kenya or other ASAL counties.
• Experience working in USAID funded projects is an added advantage.
• Experience working with partners, participatory action planning and community engagement.

Job Responsibilities: 

• Draft monthly vehicle maintenance plans and ensure implementation. 
• While engaged on assignment, take accountability for all spare parts, accessories, etc fitted in assigned vehicles during repairs at the workshop or field. 
• Prepare vehicle performance, maintenance, and repair reports, and submit as required for the vehicle assigned during engagement. 
• Plan to meet anticipated travel requirements and make all arrangements for ensuring efficient services (fueling, pre-travel checks, required travel documents, required equipment, spare parts, and tools, vehicle cleaning, persons traveling for packing instructions and timings). 
• Ensure copies of daily mileage logs, pen and clipboard are readily available in all assigned vehicles. Promptly collect filled in daily mileage logs to avoid loss or defacing. 
• Routinely check all assigned vehicles licenses, insurances, and other required documents and promptly advice the Fleet Officer when renewals are due. 
• Transport CRS staff and visitors as instructed, observing local traffic and road safety laws and all CRS vehicle policies to ensure safety of passengers and luggage, and quality and courteous services. Report immediately any accidents and/or route changes due to security, bad weather, road conditions. Maintain and submit accurate records for all trips. 
• As requested, take delivery of sub-contracted works conducted on organizations vehicles, inspecting, and certifying conformity with requirements and expectations and advising the Fleet Officer accordingly.
• Ensure assigned vehicles are secured when not in use.
   

Personal Skills 

• Flexibility to travel under difficult circumstances. 
• Demonstrated ability to work in a team. 
• Service-oriented with focus on meeting customer needs 
• Well-organized and able to manage multiple tasks. 
• Proactive, resourceful, solutions-oriented, and results-oriented.
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.

QUALIFICATIONS
Typical Background, Experience & Requirements: 

Education and Experience 

• O-level education 
• Government Trade Test Grade III or Grade 2 Mechanics, with minimum of 5 years work experience in a similar position 
• Valid accident-free driving license Class B, C, E with a minimum of 4 years of long-distance and off-road driving experience 
• Knowledge and experience in vehicle maintenance and repairs
• Knowledge of operating in Isiolo context 

ROLE

• In Close Consultation With The County Department Of Livestock Production, Agriculture, And Veterinary Services And The Nawiri Consortium Partners, The Production (livestock And Crops) Intern Will Learn While Providing Support To The Implementation Of Planned Health And Nutrition Activities. These Will Include
• Participating in Nawiri weekly activity planning 
• Support production officers in building and maintaining close coordination and co-operation with county departments of agriculture, livestock and veterinary services, research institutions, sector working groups and development agencies to ensure synergy and improved coordination of interventions. 
• In collaboration with Production officers (agriculture & livestock), Markets Systems and Value chain officer and county teams, facilitate private sector partners engagement that improve farmer access to input and output markets. 
• Support production officer (agriculture & livestock) to integrate messaging in the rollout of crop and livestock production interventions. 
• Support follow-up of CDRs in collaboration with Government counterparts, LIPs, and partners. 
• In collaboration with production officers facilitate livestock and agriculture producers to have improved knowledge and skills and to adopt practices that are nutrition sensitive and support resilience. 
• Participate and support monitoring and measuring of outputs related to production interventions and in liaison with the accountability and learning team, ensure community feedback is monitored and acted upon and that learning around production interventions is documented and shared at all levels. 
• Support compiling of activity reports and field visit reports at end the of each activity using standard tools including weekly progress reports. 
• Participate in team meetings as part of learning. 
• Any other activities assigned by the line manager. 
• Travel Required: 70% of the time to targeted wards.

Qualifications

• Diploma in International Development, Agriculture/Livestock, animal health and/or related field. A bachelor’s degree will be an added advantage. 
• Completed studies in the relevant field within the last two years. 
• Demonstrated ability to be collaborative, creative, and innovative. 
• Demonstrated ability to work successfully in diverse geographic and cultural settings. 
• Proficiency in the use of computer applications
• Willingness to learn new things in a rapidly changing context. 
• Ability to speak at least one local language in Isiolo and Marsabit in addition to English and Kiswahili
• Willingness to stay long days in remote field locations. 
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.