Subaward Specialist, Office of Grants and Contracts

Subawards Management (~60 – 75% level of effort)

• Provide support on outgoing agreements from pre-solicitation stage through closeout.
• Responsible for drafting and reviewing outgoing agreements in accordance to the standard process and consult Legal where required.
• Act as main point of contact for outgoing agreements for program teams within assigned portfolio.
• Support maintenance of outgoing agreement files; track and monitor electronic files during implementation.
• Serve as resource for outgoing agreements closeout, to ensure compliance with donor rules and PATH policies.
• Keep abreast of, interpret, and provide guidance to staff on donor regulations related to outgoing agreements.
• Support in close out process for the awards in Salesforce working closely with the Grants and Contracts (Awards) Officers.
• Lead in data integrity reviews related to outgoing agreements records within the Salesforce, identifying and implementing strategies to improve efficiency and accuracy and completeness of data in Salesforce.
• Providing support for PATH and affiliates’ Audits as may be requested.
• Establish and maintain positive working relationships with donors and program staff.

Data and analytics (~25 to 40% level of effort)

• Serve as the primary point of contact for questions related to PATH’s third-party risk management (TPRM) system: Resolver.
• Support system processes and templates.
• Support OGC Resolver operations including training staff, performing error checking and assisting with process improvements.
• Assist with data management in master data with support from Global Grants and Contracts Manager and Subrecipient Monitoring and Compliance Manager.
• Train and onboard OGC team members on risk management software.
• Track process improvements and update job aids and training materials as needed.

Other Responsibilities

• Work closely with the OGC and program teams to develop, review, and implement award/subaward management associated procedures within pre-established parameters.
• Work closely with the Grants and Contracts Coordinator to ensure data integrity in Salesforce related to Outgoing agreements.

Required Experience

• Bachelor's degree in international development, business administration, or related field required plus a minimum of 3 years of experience in the nonprofit sector.
• Professional qualification is an added advantage e.g., CPAK, ACCA, CA etc.
• Experience drafting outgoing instruments (subawards and subcontracts) required.
• Experience with MS Word, Excel and document management (i.e., Box) required.
• Experience working with Salesforce or other Grants Management Information System will be an added advantage.
• High degree of accuracy and very strong attention to detail.
• Understanding of the full-life cycle of an award.
• Strong organizational skills
• Ability to manage competing priorities and work effectively in a deadline driven environment.
• Strong writing and editing skills.
• Ability to work effectively both independently and in a diverse team environment.
• Strong communication skills with the ability to navigate complexities and build partnerships with donors, country, and global program staff.
• Demonstrated experience with USG funded projects including USAID, NIH, CDC, other research donor resources preferred.
• Must have legal authorization to work in Kenya.