Senior Administrative Specialist

DHL Global Forwarding Kenya has an opening for a Senior Administrative Specialist where you will be responsible for providing administrative support to the Country Management Teams and Human Resources in supporting the business objectives.  Join us now in connecting people and improving lives.

In this Senior Administrative Specialist position

• You will manage office administration and other responsibilities i.e. Administrative and logistical support for flight bookings, hotel reservations, visas, work permits plus any support documentation required for expatriate and local staff including visitors, managing administration and contractual staff ensuring seamless service delivery.
• You will be executing a variety of tasks for the Cluster Head - managing active calendar of appointments; expense claims; preparing presentations; arranging complex and detailed travel plans, itineraries, meetings and agendas.
• You will be supporting the Cluster HR for all HR processes in country i.e. end to end employee life cycle, HR Operations, Learning and Development, Performance management processes, compensation and benefits activities, employee relations.
• You will support with country payroll activities working closely with the Finance Team.
• You will be responsible in managing employee data quality on the available HRIS systems.
• You will be managing and executing internal and external communication within set guidelines through a range of channels- preparing monthly newsletters, employee engagement reports, spot recognition nuggets, HR announcements, business operational changes, updating employee internal share point with resources that benefit staff.
• You will be managing engagement initiatives i.e. Staff engagement forums, Corporate Social Responsibility and Corporate Event Management.
• You will act as first point of contact for in country employees and Senior Management Team seeking guidance on the set HR Policies and processes.
• You will ensure that all Purchases are in line with the Procurement Policies and maintain the roster of approved suppliers and ensure they submit all required documentation.

Now, here’s what we need from you

• Bachelor’s Degree in Human Resources / Business Administration
• 3 – 4 years’ experience as a HR Officer / Office Administrator/Executive Assistant
• Confidentiality
• Attention to detail
• Good interpersonal skills
• Good financial skills
• Excellent Time management
• Analytical, organizational and motivational skills
• Proactiveness and be a self-starter
• Excellent Communication skills-spoken and written
• Software skills (Word, Excel, PowerPoint, etc.)
• Creativity
• Membership with IHRM will be an added advantage