Project Officer-Logistics

Key Responsibilities:

Commodity and Warehouse management-

• Ensure that commodities being received at the CP Warehouse have a delivery note/waybill/truck inspection reports duly signed by an authorized signatory.
• Ensure that commodities leaving the CP warehouse have a delivery note/waybill/truck inspection reports duly signed by an authorized signatory.
• Ensure that commodities are well stored in the warehouse and well maintained.
• Collaborate with the WFP to conduct daily/weekly/monthly physical counts of commodities in the warehouse and confirm that records are tallying with physical stocks.
• Organize and coordinate transportation of commodities to WVK FDPs
• Ensure approved distribution plan is used to manage commodities dispatches.
• Ensure that first in first out (FIFO) practice is followed at all times, except in the case of reconstituted commodities, use Last in First Out (LIFO) practice
• Ensure that there is proper accounting of all commodities
• Ensure trucks are inspected before loading and commodities are counted when loading.
• Monitor commodity quality/quantity control
• Coordinate with Project Officer-Food Assistance and Project Officer-HIRO on Logistics and transport routes for proper and coordinated commodities movement to the field.
• Ensure that the CP warehouse maintains items and equipment required in the in the warehouse. I.e. fire extinguishers, cleaning supplies, first aid supplies and scales ETC

Documentation and Reporting -

• Prepare weekly/monthly reports commodity status reports for submission to the PO-HIRO.
• Ensure that all transporters signed transport agreements are received from the Cooperating Partner for filing in good time.
• Ensure all relevant documents are maintained properly

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Two years’ experience in warehousing management and inventory control.
• Experience in Logistics programming and procurement procedures.
• Ability to manage and organize issues related to transport and transporters.

Required Education, Training & Certification.

• A Bachelor’s degree in a business related field, purchasing and supplies management or stores/warehouse management.
• Experience in Logistics programming and procurement procedures.
• Experience working with international organisations, (including NGOs and/or UN) in humanitarian or relief operations (in the region would be an added advantage).

Preferred Knowledge and Qualifications

• Have good mathematical and analytical skills
• Have good communication and public relation skills.
• Computer literate.
• Knowledge of and adherence of the Red Cross and NGO Code of Conduct.