Operation Theatre Stock Controller

The Operation Theatre Stock Controller is responsible for managing and maintaining the inventory of pharmaceutical products and surgical consumables within the operation theatre. The role ensures that all necessary supplies are available for surgical procedures, and stock levels are maintained in compliance with hospital policies, safety standards, and regulatory requirements.

Duties & Responsibilities: 

Inventory Management: 

• Monitor and manage inventory levels of pharmaceutical products and surgical consumables.
• Ensure that stock levels are adequate and reorder supplies as needed.
• Maintain accurate records of stock usage, orders, and receipts, with particular attention to expiration dates and batch numbers.

Stock Control: 

• Regularly audit stock to identify discrepancies, potential shortages, or expired products.
• Implement stock rotation procedures to minimize wastage and ensure the availability of fresh, sterile supplies.
• Coordinate with suppliers and the pharmacy department for timely delivery and restocking of items.

Pharmaceutical Handling:

• Ensure proper storage of pharmaceutical products according to manufacturer guidelines, including temperature control and security.
• Maintain accurate documentation for controlled substances, adhering to legal and hospital regulations.
• Collaborate with pharmacists to ensure compliance with medication safety protocols.

Surgical Consumables Handling:

• Prepare and organize surgical kits, ensuring all necessary consumables are included and ready for scheduled procedures.
• Oversee the sterilization and maintenance of surgical instruments and consumables.
• Manage the safe disposal of biohazardous waste and expired materials.

Coordination with Surgical Team: 

• Work closely with surgeons, nurses, and other theatre staff to ensure that all required pharmaceutical products and consumables are available and accessible.
• Respond to urgent requests for additional supplies during surgical procedures.

Record Keeping and Reporting: 

• Maintain detailed records of all stock movements, including incoming and outgoing pharmaceutical products and surgical consumables.
• Prepare reports on inventory status, usage trends, and any issues related to stock management.
• Ensure compliance with hospital policies and procedures, as well as local and national regulations regarding pharmaceutical and medical supplies.

Quality Assurance: 

• Conduct regular quality checks on inventory to ensure compliance with safety and quality standards.
• Identify and report any issues with product quality, including damaged, expired, or recalled items.
• Participate in quality improvement initiatives related to inventory management and control.

Training and Support: 

• Provide training to theatre staff on inventory procedures, safe handling of pharmaceuticals, and proper usage of surgical consumables.
• Assist in the development and implementation of policies and procedures for inventory management.

Qualifications, Skills, Regulatory & Legal Requirements 

• Diploma or certificate in Inventory Management, Pharmacy Technology, or a related field or any professional qualification in Supply Chain Management
• Minimum of 2 years of experience in inventory management, with experience in handling pharmaceutical and surgical products preferred.
• Minimum of two years working experience in a similar position
• Professional qualification in Accounting will be an added advantage
• Pharmacy technician trained is an added advantage
• Strong organizational and multitasking skills.
• Proficiency in inventory management software and tools.
• Knowledge of pharmaceutical handling regulations and best practices.
• Ability to lift and move heavy boxes and equipment. Prolonged periods of standing and walking.