Marketing Operations Coordinator

Responsibilities:

• Purchasing Activities - Generates POs (Purchasing Orders) and BAFs for Marketing, Trade Marketing and Expert with monthly Tracker, Quote Archive, Credit Note Management (around 2,000 POs generated every year)
• Invoicing Process - Ensures all invoices have been approved by respective business owner before Fiori approval. Performs periodic invoice reconciliation with Finance (around 5,000 invoices approved/reviewed every year)
• Processing MOH Fee Payments - Process within 10 days via MOH website, submit and approve receipts for HSBC card statement monthly + maintain and update MOH Tracker for Marketing, Trade Marketing and Expert to avoid fines (around 300 transactions every year)
• Price Structure - Secure approval through Adobe Sign & Organize/Archive approved Price Structures in dedicated repository with audit trail (universe of 2,400+ SKU/Market combinations)
• HCP management for Webinars/conference - Complete HCP payment submissions with supporting audit related documents to Finance and approve them in Fiori system. Documenting HCP payment request in PO tracker
• Vendor management - Register vendors/HCPs in Fiori & update information, as required.
• Monitoring the A&P Tracker - Maintain accurate Advertising and Promotional spend tracker to facilitate internal monitoring of expenditure related to each brand.

Basic Qualifications & Key Strengths:

• University degree + experience in sales/marketing, project management, supply chain
• Key strengths of ideal candidate – problem solver, attention to details, command on processes (SAP, Ariba, Fiori) and comfortable with numbers (Excel)
• Requires active engagement across functions (sales, COMEX, finance, expert)