Human Resource Assistant

Job Summary

To offer performs a variety of administrative tasks and HR-related functions to support the HR department.

Duties and Responsibilities

• Maintain physical and/or digital employee files for each management staff member
• Induction for Newly Recruited Management Staff and Follow-Up on Post-Induction Survey
• Assist with the recruitment process, including identifying candidates, conducting interviews, and issuing employment contracts
• Preparing and Submitting Mid-Month and End-Month Payroll Returns
• Ensuring That the Entire Management Employees’ Files Are Up to Date and Properly Maintained
• Preparing Termination, Confirmation, and Employment Letters
• Conduct exit interviews for management staff after exiting
• Maintain accurate records of leave balances, approvals, and utilization for all management staff.
• Keep track of different leave types, such as annual leave, sick leave, and emergency leave, and ensure the trackers are updated.
• Maintain the departmental email account, respond to employee questions and complaints, and coordinate management-employee communications 
• Address any discrepancies or issues that arise during the payroll process
• Assist in Coordinating the interview process by scheduling interviews, preparing interview panels, and ensuring all candidates are informed about the process.
• After induction, monitor the effectiveness of the program by conducting post-induction surveys and analyzing feedback to make continuous improvements to the process.
• Assist in preparation of monthly HR reports.

Minimum Requirements and Competencies

• Bachelor’s degree in Human Resources or a higher diploma in human resource management.
• 2 years of experience in HR operations, with a focus on contract and document management.
• Strong leadership and team management skills, with a track record of driving performance and development.
• Experience with HRIS and payroll systems, with a proficiency in data analysis and reporting.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
• Knowledge of employment laws and regulations, with a commitment to maintaining compliance and upholding ethical standards.
• Proven ability to thrive in a fast-paced, dynamic environment, with a focus on continuous improvement and innovation.