Finance and Admin Grants Intern

Work with the Finance and Administration Department to;

• Supports in logistics for organization of meetings, field activities, venues and accommodation
• Initiate purchase request
• Supports in photocopying, scanning and filing
• Getting quotes for various procurement as required
• Prepare bid analysis as required
• Issue stationery to staff
• Confirm stock taking for office supplies and initiate requests for replenishment
• Conduct Watchlist for suppliers, consultants, participants
• Remit statutory payments
• Ensure cleanliness of the office
• Run office errands
• Supports in Pre-audit assessment
• Supports in filling withholding tax for consultant payments
• Follow-up on submission of original documents from Program & DME Team
• Any other assignment as may be delegated

Deliverables

• Adequately documented procurement documentation
• Timely confirmation of logistics as required
• Adequate office & kitchen supplies at all times
• Timely submission of suppliers invoices to finance

Internship Terms

• For the purpose of the internship in Kenya the intern will be supervised by the Officer, Finance who will be responsible for setting task and evaluating the intern’s work.
• The work objectives below will be undertaken by the intern on the basis of 5 working days per week, with any days off agreed in advance with the supervisor.
• The internship will be based in Garissa.
• The period of the internship will last from January 2025 through June 2025.
• The internship may be terminated by either side by informing the other in writing, giving 1 months notice
• The prospective intern is required to have a laptop for ease of operations.

Qualifications

• Bachelor’s Degree in Finance and Accounting
• CPA/ACCA part 1 will be an added advantage.
• Proficiency with Microsoft Office Suite
• Excellent interpersonal skills and effective communication with a variety of stakeholders.
• Ability to maintain professionalism, creativity, and enthusiasm while working in a fast-paced, multi-cultural environment with minimal supervision
• Cultural sensitivity.
• Spoken and written fluency in English and Swahili.
• Dynamic, motivated and flexible self-starter leader with creative problem¬-solving skills