Executive Assistant

We are seeking an Administrative Assistant to join our team. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality

What You'll Do for Us:

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements.
• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. Performs other duties as required and/or assigned.
• Communicate effectively with senior executives and teams across various levels of management locally and internationally through telephone/videoconferencing or at the office.
• Compose, produce, edit and proof-reads and distributes correspondence, presentations and reports.
• Manage the administration of budgets
• Work with the team to report on budgets
• Coordinate adhoc projects for the Leadership Team members
• Assist with the onboarding of new associates by ensuring that all the necessary tools and resources are available for the associate on the first day (PC, Phone, Software, Desk etc.)
• Ensure that when an associate leave the organization that all the necessary offboarding requests have been generated and the separation checklist has been handed to HR
• Assist with creating PO’s and then following up to ensure PO’s have been paid

What We Can Do For You:

• 7+ years’ experience in an Executive Assistant role
• Secretarial or Business College Diploma
• Advanced knowledge of MS Word, Powerpoint and Excel
• Demonstrated ability to provide proactive quality administrative assistance
• Fluent in English
• Cross functionally work experience