Documentation Officer (Tea Warehouse)

Responsibilities

• Collections of clients Loading instructions and Delivery orders from auction brokers or Private Releases.
• Preparation of internal Loading instructions as guided by clients Instructions.
• Sample and Sampling operations as guided by eatta rules and regulations.
• Send and updating Tea Arrival Advice to Clients and Brokers upon tea receipts as per Eatta requirement.
• Custodian of all warehouse documents and filing.e.g Sample Request, Overtime Request, Shippping Instructions e.t.c
• Conduct in any physical stock taking as directed by the warehouse supervisor or any other management within the Organization.
• Overtime Data collection on transport for invoicing.
• Data capture on Material Usage e.g pallets, straps, Fumigation, Piece rate labor , gunny bags, Poly bags e.t,c. for invoicing  to clients.
• Coordinator of health and safety team as guided by Organization health and safety Team policy.

Requirements

• Should have a minimum of 3 years relevant working experience in a similar industry
• Strong experience in the 'tea' market is required.
• Certificate in East Africa freight forwarding practicing Certificate from KESRA.
• Proficient in ERP system and integrated stock management system.
• Analytical and problem-solving skills.
• Excellent communication skills and time management skills.
• Ability to network and negotiate.
• Good Microsoft Office skills.