Assistant Store Manager

Job Overview

Classic Mouldings Limited is seeking a dedicated and detail-oriented professional for the role of Assistant Store Manager. We are looking for someone with a positive attitude, exceptional communication skills, and a strong eagerness to learn. The Assistant Store Manager will support the Store Manager in delivering exceptional customer service, maintaining a well-organized store, and assisting customers with their purchases. This role requires outstanding inventory management skills and a commitment to ethical procurement practices.

Key Duties

• Inventory Management: Assist in receiving goods, stacking them according to the recommended store layout, and updating the computer system with all stock movements.
• Housekeeping: Ensure good housekeeping and proper stacking methods, adhering to safety and environmental standards.
• Requisition Management: Help initiate and manage projects/site requisition forms, ensuring accuracy and up-to-date information.
• Stock Monitoring: Manage stock turnover, maintain FIFO, and highlight stock/low stock situations for action by the supervisor.
• Product Range Maintenance: Ensure the stores carry the right quantities of the full range of products, monitoring product movements to avoid dead stock.
• Obsolete Stock Identification: Identify obsolete and slow-moving stock items and bring them to management’s attention.
• Ethical Procurement: Assist in procuring goods with the highest integrity, adhering strictly to ethical standards, and avoiding any involvement in corruption or fraudulent activities in the procurement process.
• Safety and Security: Ensure the safety and security of the stores and goods.
• Stocktaking Participation: Participate in monthly, quarterly, and annual stocktaking, addressing queries on variances.
• Record Maintenance: Maintain accurate and comprehensive records.
• Customer Service: Support the Store Manager in delivering exceptional customer service and resolving customer issues.
• Team Support: Support store staff, ensuring smooth operations and promptly addressing any issues.

Qualifications

• Education: Bachelor’s degree in Construction Management, Procurement, or other relevant degrees from a recognized university.
• Experience: 2-4 years of experience in purchasing and store management.
• Procurement Expertise: Demonstrated expertise in procurement processes, emphasizing ethical practices and transparency.
• System Knowledge: Knowledge of the SAGE system will be an added advantage.

Competencies

• Analytical Skills: Strong analytical and statistical skills.
• Communication Skills: Excellent verbal and written communication.
• Interpersonal Skills: Effective communication and interpersonal skills.
• Independence: Ability to work under minimal supervision.
• Integrity: Honest, diligent, and trustworthy.
• Attention to Detail: Attention to detail and accuracy.
• Adaptability: Ability and willingness to take instructions and adapt to changes.
• Storekeeping Skills: Storekeeping, record-keeping, and stock management skills.
• Report Writing: Report writing skills.
• Team Management: Staff supervision and training skills.

Indicators of Good Performance

• Tracking System: Assist in implementing a robust tracking and monitoring system for all supplies, promptly addressing off-spec performance.
• Product Issuance: Plan and coordinate the issuance of products, ensuring efficient handling and compliance with handling instructions.
• Documentation: Maintain proper documentation of goods dispatched/received from the site.
• Safety Standards: Set and uphold safety and health standards.
• Loss Minimization: Keep in-store product losses/damages to a minimum.