Administrative Assistant

OVERALL RESPONSIBILITY

• Reporting to the Head of Outreach, the successful candidate will carry out administrative duties and ensure that the Outreach Centers provide quality and effective services as per the Hospital policies. 

KEY RESPONSIBILITIES

• Provide administrative and management support by overseeing general office operations.
• Ensure efficient and effective service delivery by properly managing Outreaches calendar events.
• Ensure all Outreach centers are visited quarterly to enhance supervision and efficient service delivery.
• Participate in Outreach Management team meetings and prepare monthly and quarterly reports for the Outreach.
• Review and monitor all petty cash claims for all centres.
• Proper maintenance of locum records to ensure timely and efficient processing of locum payments.
• Provide support and follow up on supply items not issued by MMD.
• Provide support and follow up on maintenance and repair issues.
• Effective communication and timely feedback to Outreach staff.

REQUIREMENTS

• Bachelor’s degree in management / administration or social sciences from a recognized University
• Two (2) years of experience in Office Administration.
• Excellent computer skills, including a high degree of proficiency in Microsoft applications
• Good organizational, problem solving and interpersonal skills.
• Excellent communication skills.
• Excellent Customer Service skills.