Administration Officer - Locum

The position

The Aga Khan Hospital, Kisumu is an institution of the Aga Khan Health Service, Kenya, which is an Agency of the Aga Khan Development Network. The Hospital is part of a network of health facilities, which includes Hospitals and Outreach Health Facilities across East Africa. The Aga Khan Hospital, Kisumu is in an exciting growth phase and has attained acknowledgment of its quality by achieving ISO 9001:2015 certification, ISO 15189:2012 accreditation for laboratory services, Safe Care level 5 accreditation and is at advanced stage of attaining Joint Commission International Accreditation. The Aga Khan Hospital, Kisumu has Outreach Health Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End- Kisumu, Busia, Homa - Bay, Migori, Bomet, Eldoret and Kimilili. The Hospital is seeking to attract interested and qualified candidates to fill the following position within the Maintenance Department:

Administration Officer - Locum

Overall Responsibility
Reporting to the Head of Facility and Healthcare Technology, the successful candidate will be responsible for coordination of activities within FMS department and other departments at the Aga Khan Hospital, Kisumu and its clusters which include but not limited to receiving Job request, material request and other correspondence.

Roles & Responsibilities

• Record all maintenance requests received from users and distributes all to concern supervisors within FMS departments.
• Responsible to keep all records of all such requests and generate reports of all the services provided by the FMS department.
• Coordinates and work with team leads to create the data base of all the plants, Equipment and spare parts .
• Will help the concern team leads in developing the preventive maintenance procedures and schedules.
• Prepares periodic reports of different maintenance and project activities, such as equipment up time, number of preventive and breakdown maintenance e.c.t
• Provide support on planning and scheduling requirements to the FMD team to enable the necessary resources to be allocated to execute the works.
• Daily issuing of Tools and protective safety equipment to respective worker along with its record keeping and inventory. 
• Acts as safety and liaison officer for FMS department

Act as secretary for FMS Committees such as EOC,Environment and Energy

The requirements

Education & Experience

• Diploma in Business Administration
• Minimum 5 years of experience in a similar role.
•  Experience in the technical field or services industry will be an added advantage.
• Proficient in computer applications.

Skills & Competencies

• Facilities and Space Administration
• Office Administration
• Property Management
• Security Administration
• Customer Service and Communication skills
• Collaboration
• Attention to detail.
• Problem solving skills.