Admin Coordinator

Job Description

• Excellent knowledge of dealing with MS Office applications (Windows XP).
• Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
• Maintaining a filing system for diverse data, memorandums, and correspondence:
• Establishment of minutes of meetings and transcribe dictation from management.
• Answering and channelling phone calls, arranging and reminding appointments for Management.
• Receives and screens office caller's and visitor's schedules and sets up appointments.
• Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
• Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGM’s office.
• Performs duties common to all Department Heads and other duties as may be assigned.
• Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
• Establishes in coordination with the Hotel/General Manager the monthly planning of the department head's duties.
• Makes sure that all memos are channelled through the office in order to check the “copies to” and to inform the necessary departments if not already made.
• Keeps trace for daily briefings, follow-up, and important information; to be prepared for the management.
• Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.

Qualifications

• 3-5 years of construction administration experience
• Ability to multi-task several important priorities of varying levels of complexity simultaneously 
• Excellent leadership and communication skills 
• Highly motivated, self-starter who has a track record of driving improvement, managing projects, and can solve problems in a team environment
• Ability to understand the big picture but also focus on critical details.
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to effectively balance detail orientation while maintaining accuracy and developing sound recommendations.
• Capacity to receive and deliver constructive feedback