Admin Assistant

Job Description

Within our entity Lesaffre Kenya and reporting to the Finance and Adminsitrative Manager, you will be responsible for office management, communication, correspondence, project and event support. 

Key responsibilities

• Providing support in invoicing and reconciliation of customer orders to delivery notes
• Providing support in monthly sales reporting
• Participation in stock takes
• Coordinating the purchase of office supplies and tracking usage
• Organizing and maintaining physical and electronic filing systems
• Assisting with the planning and coordination of various events
• Providing support in travel bookings
• Responding to all customer inquiries in a polite and timely manner
• Welcoming visitors in a warm and friendly manner, and answering any questions visitors have
• Maintaining reception area and all common areas in a clean and tidy manner at all times
• Keeping detailed and accurate records of visitor requests and of calls received
• Receiving deliveries, distributing incoming mail

Qualifications

Certificate in administration

Skills:

• Very good analytical skills with ability to manage priorities.
• You are dynamic and active, with the willingness to take on workloads and the ability to meet professional challenges.
• Ease in internal and external communication
• Team player, solution oriented, multi-tasking and flexible
• Proficient user of MS Office, expertise on MS Excel is a must
• Advanced planning, organization, and coordination skills.
• Experience in using sage accounting system