Accounts Payable Executive

What you will be doing:

Reporting to the Finance Manager, responsibilities and essential job functions include but are not limited to the following: 

• Assist the department in the month-end closure process preparing journals for the accounting software and ensuring reconciliation of ledgers like advances, vacations, indemnity, ticket service charges, accrued salaries, tips, AIP Ex-com, and sales Incentives periodically.
• Count and verify the daily cash deposits from the individual cashiers, deposit the same promptly, resolve any discrepancies with the service provider or bank, and possess excellent cash handling skills.
• Reconcile all cash receipts with the PMS system, and prepare the daily GC report and submission daily for approval from managers.
• Provide monetary change to personnel with hotel cash float and issue due backs to cashiers as and when required. Maintain adequate change in the GC float, ensure daily closure of cash, and ensure third-party audit periodically on the GC float.
• Prepare and maintain the over/short reports/logs by cashiers daily and forward them to the chief accountant at the month-end.
• Disburse petty expenses to the department adhering to the hotel policies and procedures.
• Participate in hotel float audits frequently along with the income auditor in the presence of the float owner and report all discrepancies to and submit the summary to the DOF and CA.
• Assist in cashier training and be available as needed to support cashiers in resolving problems related to cash handling.
• Strictly adhere to hotel guidelines for cash handling, disbursement, and cheque encashment procedures.
• Ensure that currency exchange gains/losses are posted and all foreign currencies and cheque proceeds are deposited on a timely basis.
• Professionally conduct yourself at all times to reflect the high standard of the brand.
• To perform any other duties and responsibilities assigned by the CDOF or Finance Manager.
• Must be willing to work a flexible schedule to accomplish all major responsibilities and task.

Qualifications

• Your experience and skills include:
• Previous experience is an asset
• A graduate degree in accounting or equivalent.
• Familiarity with hotel property management systems (PMS) and accounting software is an advantage.
• Strong numerical and analytical skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Proficiency in using accounting software and Microsoft Excel.
• Knowledge of billing and invoicing procedures.
• Ability to maintain professionalism and composure in dealing with guests and payment disputes.