CFAO Careers

Managerial/Supervisory Responsibilities

• Coordinate the procurement of goods and services to ensure the procurement department supports the implementation of the KVM business strategy, as well as compliance with the relevant laws and regulations.
• Develop and implement sourcing strategies/Policies to ensure the responsiveness of the department operations in the implementation of the KVM business goals.
• Initiate and manage relationship with key stakeholders for enhanced ease in procurement
• Monitor the implementation of PACI and ISO 9001:2015 recommendations to ensure compliance in procurement processes.
• Prepare periodical reports on the procurement function to report on progress and challenges experienced.
• Co0rdinate the procurement plans to ensure timely preparation and implementation.

Operational Responsibilities

• Coordinate the management of supplier contracts and Service level agreements to ensure KVM is protected from risks.
• Implement regular reviews of sourcing options to identify sources that deliver value for money for KVM
• Coordinate support to user departments to ensure user departments are assisted in the development of accurate and timely resource projections
• Conduct market research to advise in the annual procurement planning process, and implement a market intelligence program that advises on commodity prices and supply benchmarks
• Coordinate the development and maintenance of a supplier master file, and lead the determination of an optimal number of active suppliers to enhance the responsiveness of the department to user needs
• Supervise the implementation of periodic validation exercises of procurement plans and buying schedules with user departments to ensure plans and schedules are accurate and current in support of business operations
• Enforce the use of systems and eliminate all other off – system processes to enhance efficiency and effectiveness in the procurement process
• Consolidate the KVM annual procurement forecast and budget through the consideration of the input received from the various functions in KVM, to ensure adequate and timely allocation of resources required for the implementation of the procurement plan
• Ensure that staff in the function are trained and developed in line with both individual and organizational growth goals, to ensure achievement of business objectives.
• Provide support to the development of new processes, procedures and solutions for procurement department
• Develop and manage supplier relationships for the function to deliver breakthrough performance in cost quality and service

Knowledge, Skills & Experience

• Bachelor’s Degree in a business related field
• CPSP-K or CPA-K
• CIPS UK qualification – MCIPS
• KISM member and a licensed practitioner

Job Description:

The successful candidate will assist in managing the credit control process by ensuring timely collections, monitoring outstanding accounts, and ensuring that credit granted to customers is effectively monitored and controlled.

Requested profile:

KEY RESPONSIBILITIES

Accounting and Internal Controls

• Matching/reconcile client accounts so that they properly reflect what is outstanding
• Deletion of customer accounts with authorization from credit controller
• Communicating on the due accounts before the due date and ensuring overdue accounts are frozen

Posting receipts and matching of accounts

• Posting payments received into the clients' accounts
• Monitoring and maintaining customer accounts, updating records with payments received, and ensuring account information is accurate.
• Allocating payments in accordance with customer remittances
• Reconcile customer accounts by resolving discrepancies or disputes related to payments, invoices, or credit notes.
• Addressing customer queries related to invoices, payment terms, and account balances to ensure a smooth payment process.
• Following up for short paid and skipped invoices

Credit control and debt collection:

• Ensure that all accounts on credit have been properly authorized as per the client's management procedure regarding accounts opening
• Assist the credit controller in debt collecting at the head office as well as the branches 
• Monitor closely the cash sale account status for head office and the branches and ensure that none is outstanding
• Working on strict monthly and annually collections targets
• Calling customers on follow up of debts as per instructions given by the credit controller
• Providing general administrative support to the credit control team, such as filing, and maintaining accurate records of credit control activities

JOB PURPOSE

This position ensuring that logistics operations are efficient, cost-effective, and aligned with production schedules by optimizing the movement, storage, and distribution of materials and products within the plant.
 
MAIN RESPONSIBILITIES OF THE JOB

Operational Responsibilities

• Follow all safety regulations and best practices to ensure a safe working environment.
• Participate in safety training and contribute to the development of safety procedures.
• Plan and manage the layout and flow of materials within the assembly plant to optimize space and reduce handling times
• Work closely with assembly line teams and vendors to ensure timely delivery of materials and resolve and issues.
• Monitor and manage inventory levels of spare parts and maintenance supplies
• Monitor and address issues related to material quality and handling.
• Prepare reports and present findings to management, recommending strategies for improvement.
• Collaborate with other departments, such as production, engineering, and procurement, to align logistics operations with overall plant goals.
• Coordinate with production teams to adjust logistics plans based on changes in production schedules or requirements.

KNOWLEDGE, SKILLS AND EXPERIENCE

Minimum level of academic and professional qualification required to perform effectively in the role

• A minimum of bachelor’s degree in Mechanical Engineering or related field from a recognized institution.
• A degree in Logistics, Supply Chain Management

Minimum level of experience required to perform effectively in the role

• 5 years of relevant experience from a recognized organization.

JOB PURPOSE

Provide operational support of Environment, Health & Safety (ESH) Activities to the ESH Manager. Maintain and retrieve data from the existing management system for ESH reporting. The role shall support EHS Manager to monitor on the safety of staff, visitors, contractors and customers. In addition, the role shall provide support to environmental management plans to assure protection of the environment and biodiversity, pollution prevention and control. The scope for the role will include all CFAO Group Companies in Kenya.

MAIN RESPONSIBILITIES OF THE JOB

Managerial/Supervisory Responsibilities

• Maintain and manage a Master Document Control List for EHS documents (policies, procedures, work instructions, forms, records and documents of external origin) and ensure it is updated regularly.
• Manage the renewal process of permits and licences and other requirements that have an impact to Environment, Health & Safety activities in a timely manner by maintaining a register for legal requirements.
• Develop and implement health and safety plans, capture daily/weekly data on key environmental aspects of water usage, electricity consumption, waste generation for analysis and any other information that may have an impact to Environment, Health & Safety activities.
• Keep a log of all incidents as reported by the emergency response teams.
• Coordinate and participate in audits and document actions to remedy audit findings. Follow up on corrective actions planning. Provide regular update on progress of departmental internal audits to EHS manager.
• On emergency response, keep an active log of the inventory of first aid kits across all company locations. Update contents of First Aid kits (in line with the First Aid Rules) regularly from each location.
• Monitor and maintain the statutory inspection schedules for lifting equipment, pressure vessels and any other equipment, which have an impact to health and safety of the users. Update the inspection schedules and ensure repairs and maintenance activities are done.
• Fill out purchase requisition forms, seek approvals from respective designates and ensure ESH requisitions are generated on time. Follow through to ensure invoices for services rendered are received and processed for payment.
• Maintain EHS schedules of activities and branch visits.

Operational Responsibilities

• Act as Secretary to the Company Safety & Health Committee
• Support on incident investigation, to ensure that information is recorded accurately and reports are generated and circulated within the required timelines.
• Communicate and follow up with EHS suppliers and service providers.
• Perform any other functions and activities as required.

KNOWLEDGE,  SKILLS AND EXPERIENCE

• Minimum level of academic and professional  qualification required to perform effectively in the role
• Bachelor’s Degree in Science, Engineering, Environmental or Public Health or an Occupational Safety and Health relevant course from a reputable institution.
• Competency in MS Office Applications.
• Excellent report writing and presentation skills.
• At least 5 years of relevant experience in EHS.

Added advantages

• Experience in EHS auditing
• Trained Internal Auditor on ISO 14001/ ISO 18001 Management Systems
• Experience in a manufacturing or assembling environment will be an added advantage.

JOB PURPOSE

This roles is responsible for designing, optimizing, and managing the assembly processes to ensure that vehicles are assembled efficiently, accurately, and to the highest quality standards..
 
MAIN RESPONSIBILITIES OF THE JOB

Operational Responsibilities

• Follow all safety regulations and best practices to ensure a safe working environment.
• Participate in safety training and contribute to the development of safety procedures.
• Design and optimize assembly line layouts to improve material flow and reduce production time.
• Establishing and implementing assembly methods for introducing new products and verifying changes.
• Work closely with team members and supervisors to ensure efficient workflow and timely production schedules
• Train assembly line workers and technicians on proper assembly techniques, equipment usage, and safety procedures.
• Communicate effectively regarding assembly progress, challenges, and safety concerns.
• Adhere to production schedules and report any delays or inefficiencies to management.
• Contribute to process improvement initiatives aimed at enhancing efficiency and quality in the assembly line.
• Ensure that the assembly processes adhere to production schedules and meet quality standards.
• Conduct inspections and tests at various stages of assembly to detect and address defects or deviations from standards.
• Prepare reports on assembly performance, quality issues, and process improvements.
• Analyze assembly data to identify areas for improvement and implement changes to enhance efficiency, reduce costs, and improve product quality.
• Provide technical support and troubleshooting to resolve any issues that arise during the assembly process.

KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification required to perform effectively in the role

• A minimum of bachelor’s degree in Mechanical Engineering or related field from a recognized institution.
• Strong understanding of assembly processes, mechanical systems, and automotive manufacturing techniques.

Minimum level of experience required to perform effectively in the role

• 5 years of relevant experience from a recognized organization.

JOB PURPOSE

This role ensures that production equipment operates efficiently and effectively.
 
MAIN RESPONSIBILITIES OF THE JOB

Operational Responsibilities

• Follow all safety regulations and best practices to ensure a safe working environment.
• Participate in safety training and contribute to the development of safety procedures.
• Develop and implement preventive maintenance schedules to reduce downtime and extend the lifespan of equipment
• Manage systems and equipment data storage and maintain high level of standards and accuracy.
• Evaluate and recommend upgrades or modifications to improve equipment performance and efficiency.
• Monitor and manage inventory levels of spare parts and maintenance supplies
• To ensure periodic inspection and testing of utility systems such as transformers, electrical control systems, power generators and air compressors.
• To prepare calibration schedules and ensure routine calibration and maintenance requirements of a variety of gauges, test machines, torquing tools and wrenches are undertaken.
• Perform emergency repairs and corrective actions to minimize production interruptions
• Conduct periodic inspections to ensure the efficient performance of work equipment and systems
• Implement and contribute to continuous improvement initiatives aimed at optimizing production processes
• To ensure availability of work tools, machines, and other necessary equipment required for the performance of job duties.

KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification required to perform effectively in the role

• A minimum of bachelor’s degree in Mechanical Engineering or related field from a recognized Institution.
• Relevant certifications in maintenance or engineering fields, such as CMRP (Certified Maintenance & Reliability Professional) or equivalent, can be advantageous.
• Strong knowledge of mechanical, electrical, and electronic systems related to assembly line equipment

Minimum level of experience required to perform effectively in the role

• 5 years of relevant experience from a recognized organization.

JOB PURPOSE

This role is responsible for managing overall production operations and is responsible for the effective and successful management of labor, productivity, quality control and safety measures as established and set for the Production Department. The role also enhances the operational procedure, systems and principles in the areas of information flow and management, business processes, enhanced management reporting and looks for opportunities to expand systems.

MAIN RESPONSIBILITIES OF THE JOB

• Overall responsibility for Production activities in the department
• Ensure that production strategies and processes are aligned to the overall factory strategy to meet business objectives and operational needs in terms of price, quality and delivery targets and which enables the company to function and compete effectively in the market
• Evaluate the challenges faced in the production areas and take action to mitigate risks and develop opportunities
• Initiate and develop creative and innovative production processes
• Lead, develop and implement variable cost productivity programs across all areas of responsibility
• Coordinate team activities to optimize cost performance of the plant through capital investment programs, optimizing operating working capital usage and minimizing waste through the development of a continuous improvement culture encompassing lean principles and clear strategic development
• Plan and execute maintenance activity to ensure plant is kept safe and compliant
• Provide design for assembly input at early stages in the new model introduction process, coordinating with and supporting the project / process team to implement new and revised designs and developing effective processes to ensure assembly of new models while maintaining quality, safety and environmental standards and achieving cost targets
• Ensure that Environmental, Health and Safety, manufacturing and quality standards and procedures are adhered to
• Provide leadership to departments under control and coach, mentor and develop direct reports and manage a high performing team that delivers continuous improvement, added value and cost reductions
• Set department Balanced Scorecard objectives and monitor ongoing progress and performance
• Ensure strong communication between teams under leadership to facilitate exchange of information and in order to implement change and improvements
• Complete regular performance reviews, manage attendance, holidays, disciplinary issues and procedures as appropriate
• Prepare the annual production budget and forecasts and all Capital Expenditure proposals as well as ensuring compliance with legal standards. Manage the budget from identification to completion of projects
• Proactively work with product line management, engineering, process and other departments to incorporate best practices into the production environment
• Report on production activities on a regular basis to the Senior Management team, ensuring accurate and timely reporting of the relevant Key Performance Indicators
• Contribute to new business initiatives and projects and review and communicate the impact on production activities
• Review the use of technological systems that support a more environmentally friendly approach
• Support, comply and ensure complicity with Health & Safety regulations, the Company Handbook, Quality and Environmental standards, and all other Company policies and procedures
• Inspire and motivate the team
• And any other duties as assigned by immediate supervisor

KNOWLEDGE, SKILLS AND EXPERIENCE

• Minimum level of academic and professional qualification required to perform effectively in the role
• A minimum of bachelor’s degree in Mechanical Engineering or related field from a recognized institution.
• Strong understanding of assembly processes, mechanical systems, and automotive manufacturing techniques.
• Minimum level of experience required to perform effectively in the role
• 7+ years of relevant experience from a recognized organization.

WORKING RELATIONSHIPS

Internal customers

• General Manager
• Production Managers
• Logistics Managers
• Paint shop Managers
• Bodyshop Manager
• Finance department
• Human Resource Department

External Customers

• Customers
• Dealers
• Service providers
• Special Product developers
• OEMs

COMPETENCIES

Technical

• Computer Literacy
• Automotive Technical knowledge
• Total production management
• Basic HR knowledge
• Knowledge of assembly standards

Functional

• Report writing skills
• Presentation skills
• Communication skills

Behavioral

• Business Acumen – Knows how business works; knowledgeable in current and possible future policies, practices, trends, technology and information affecting the business; knows the competition; is aware of how strategies and tactics work in the marketplace
• Strategic agility – Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can create competitive and breakthrough strategies and plans; can articulately paint credible pictures and visions of possibilities and likelihoods
• Perspective – Looks toward the broadest possible view of an issue/challenge; has broad-ranging personal and business interests and pursuits; can easily pose future scenarios; can discuss multiple aspects and impacts of issues and project them into the future
• Technical learning – Is good at learning new industry, company, product or technical knowledge
• Quality decisions – Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of your solutions turn out to be correct and accurate when judged over time
• Problem solving – Uses rigorous logic and methods to solve difficult problems with effective solutions; is excellent at honest feedback; looks beyond the obvious and doesn’t stop at the first answers; probes all fruitful sources for answers
• Interpersonal skills – Is self-aware, and has ability to relate with people across all levels of seniority as appropriate, to ensure achievement of personal targets
• Organisational positioning skills – Understanding of organisation structure both formal and informal, is sensitive to how people and organisations function; politics as a necessary part of organisational life and works to adjust to that reality.
• Energy and drive – Has speed and agility;  taking quick and timely action; seizes more opportunities than others, pursues everything with energy, drive and a need to finish; seldom gives up before finishing especially in the face of resistance or setbacks
• Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, does not misrepresent themselves for personal gain.

JOB PURPOSE

This role involves overseeing and optimizing the painting process for vehicle bodies. This role ensures that the paint application meets quality standards, adheres to safety regulations, and aligns with production schedules.
 
MAIN RESPONSIBILITIES OF THE JOB

Operational Responsibilities

• Follow all safety regulations and best practices to ensure a safe working environment.
• Participate in safety training and contribute to the development of safety procedures.
• Collaborate with production and maintenance teams to integrate painting processes seamlessly into the overall assembly line.
• Train production staff on painting techniques, equipment operation, and safety procedures.
• Evaluate new materials and technologies for potential implementation to improve painting processes and outcomes.
• Work with suppliers to select and formulate paint materials, including base coats, clear coats, primers, and specialty finishes
• Prepare reports on paint performance, process improvements, and any issues encountered.
• Ensure that painting operations comply with environmental regulations, as per NEMA requirements and OSHA articles.
• Inspect and test paint finishes for defects such as runs, sags, or uneven coverage and address issues as needed.
• Establish and maintain quality control procedures to ensure that painted surfaces meet set standards.
• Oversee the maintenance and calibration of painting equipment, including spray guns, sealant guns, and curing ovens
• Implement paint process best practices.

KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification required to perform effectively in the role

• A degree in Chemical Engineering, Materials Science, or a related field required. Specialized training or certifications in paint technology will be added advantage.
• Prior experience in automotive paint processes or a similar role in manufacturing is preferred.

Minimum level of experience required to perform effectively in the role

• 5 years of relevant experience from a recognized organization.

JOB PURPOSE

• This role ensures that welding processes are efficient, effective, and produce high-quality welds that meet safety and performance standards. This role is crucial for the integrity of the vehicle’s structural components and overall assembly quality.

MAIN RESPONSIBILITIES OF THE JOB

Operational Responsibilities

• Follow all safety regulations and best practices to ensure a safe working environment.
• Participate in safety training and contribute to the development of safety procedures.
• Oversee the setup, calibration, and maintenance of welding equipment including, welding machines, and fixtures.
• Train production staff on welding techniques, equipment operation, and safety procedures.
• Implement and monitor quality control procedures to ensure welds meet the required strength, appearance, and dimensional specifications.
• Maintain detailed records of welding procedures, equipment settings, and quality control results.
• Prepare reports on welding shop performance, process improvements, and any issues encountered.
• Ensure welding operations comply with safety regulations and standards, including proper handling of welding fumes, heat, and electrical hazards
• Collaborate with other departments to integrate welding processes seamlessly into the overall assembly line.
• Establish and maintain quality control procedures to ensure that welded components meet set standards.
• Evaluate and recommend new welding techniques or equipment that could improve efficiency or quality.
• Implement welding processes best practices.

KNOWLEDGE, SKILLS AND EXPERIENCE

Minimum level of academic and professional qualification required to perform effectively in the role

• A degree in Mechanical Engineering, or a related field.
• Prior experience in automotive welding processes or a similar role in manufacturing is preferred.

Minimum level of experience required to perform effectively in the role

• 5 years of relevant experience from a recognized organization.