Student Administration Assistant - CIMMYT

Duties and responsibilities

• Support the Student Training Program of CIMMYT Academy and its related administrative procedures.
• Administer the student contract process in liaison with the student, university, the research programs and relevant CIMMYT internal units for logistic and administrative arrangements.
• Conduct onboarding including but not limited to housing, travel, immigration, health insurance, etc. Participate in informative talks related to CIMMYT Academy, CIMMYT services and facilities, logistics, etc.
• Ensure effective induction of students and integration to the research program and organization. Take part in the planning and implementation of induction sessions.
• Maintain the database and records of new and past students (documentation, communications, forms, attachments) complete up to date in the Academy systems (LMS, Dynamics, other databases).
• Ensure effective offboarding for the students, by ensuring they fulfill the satisfaction survey and any other related formalities.
• Take part and support in logistics and communication with students about institutional and CIMMYT Academy’s events and initiatives, and all social engagement initiatives, including charity events.
• Maintain close relationships with the student community, ensuring their well-being, and providing support as needed.
• Support the communication efforts of the Academy as required, internally within CIMMYT and externally with students and prepare presentations and reports as required.
• Support initiatives with CIMMYT Academy’s networks (Alumni and capacity development) and maintain effective, professional and fluent communication channels with all CIMMYT area.

Requirements

• Bachelor’s degree in administration, Human Resources, International Relations, or similar field.
• 3-4 years relevant experience
• Advanced level of English.
• User Advanced level in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
• Experience of international and intercultural work environments.