Stores Accounts Clerk

PRIMARY PURPOSE

• The incumbent in this position is responsible for the daily receiving of goods delivered at the Central stores, safekeeping, documentation and transfer of the goods to the Camps. Proper accounting documentation is adhered to with an LPO, Delivery Note, Invoice, goods receiving note and transfer notes.

This position is based in Nairobi

Detailed Responsibilities

• Physically check all items at the Receiving Dock.
• To receive goods only at the delivery area.
• To check that the weight count complies with the weight count ordered.
• To check that the price invoiced is the same as the price quoted.
• To check that the mathematical calculation on the invoices is correct.
• Ensure that all food & perishable items are as per the receiving specifications given by the Chef.
• Data entry of all items received into the Fidelio Materials Management system.
• Checking of DRR for quantity & pricing with the Invoices/Delivery Notes & reporting discrepancies to Purchase Manager/Chief Accountant.
• Submitting of non-available and short supply list to purchase and chef for further follow-up.
• Ensure that all items received at the warehouse are as per the Purchase Order issued.
• Ensure that the user department approves of the quality of the stuff before the receiving is done in the system.
• Items found to be inconsistent with the specifications, (below or above) or damaged should be returned by the Receiving Clerk to the suppliers immediately through a Purchase Return Note.
• To always keep the receiving area clean and tidy.
• The Receiving Clerk is responsible for making sure that the administrative procedure relating to the input and output of goods are followed.
• He/she makes sure that the rules relating to hygiene and safety in the receiving area are adhered to.
• By means of scrupulous maintenance of administrative documents he enables the cost of expense to be kept to a minimum.
• Month-end inventories of all stores & tallying the same with the Pastel records-generating the shortages/excesses list for further action.

CANDIDATE PROFILE

Qualification:

• A minimum of two- year college diploma in accounting or other relevant training.
• National Diploma in Tourism Management or equivalent.

Experience:                    

• A minimum of one (1) year experience as a store and receiving clerk.
• Lodge Management background and knowledge of the Safari lodge business is preferable.

Skills:           

• Computer skills (MS Office suite).