Program Finance Analyst - CIMMYT

Overview

• The Program Financial Analyst plays a crucial role in ensuring fiscal prudence and strategic financial management within CIMMYT. This position entails comprehensive responsibilities across budgeting, fiscal planning, reporting, compliance, financial analysis, risk management, stakeholder engagement, documentation, and audit coordination, emphasizing a proactive approach in supporting the organization’s financial stability and strategic objectives.

Duties and responsibilities

 Strategic Financial Planning:

• Participate in the strategic planning process, providing financial forecasts and modeling to inform decision-making.
• Collaborate with program directors to align financial management strategies with programmatic goals.

Financial Analysis and Monitoring:

• Conduct in-depth financial analyses to forecast budget trends and assess financial health.
• Prepare financial status reports that highlight variances and propose necessary corrective actions.
• Monitor budget utilization to ensure it aligns with project goals and fiscal prudence.

Budgeting and Fiscal Planning:

• Develop and maintain fully costed budgets for all program activities.
• Ensure precise maintenance of budget breakdowns for clear financial tracking.
• Manage and coordinate budget submissions to the Project Financial Management Unit (PFMU).
• Prepare and provide necessary documentation for budget reallocations as required.

 Grant Management and Funding Strategy Development:

• Assist in financial grant management processes to ensure compliance with donor guidelines and timelines.
• Assist in developing and implementing funding strategies that include identifying new funding sources and engaging prospective donors.
• Support PFM to prepare and submit accurate financial reports for donors, ensuring compliance with funding requirements.
• Coordinate the submission of financial reports via the DFS.
• Review financial reports from partners to ensure compliance and accuracy.

Quality Assurance and Risk Management:

• Assist in reviewing financial documents to uphold high standards of financial integrity.
• Assess risks associated with financial operations and recommend mitigation strategies.

Reconciliation Functions:

• Perform monthly reconciliations of account balances to ensure the accuracy of financial records.
• Identify discrepancies in financial entries and transactions and resolve them promptly.
• Maintain detailed records of reconciliations and adjustments to support audits and financial queries.

Documentation and Audit Coordination:

• Ensure meticulous documentation of financial records on platforms like Microsoft Teams.
• Coordinate audit activities, ensuring readiness and compliance with all audit requirements.

Capacity Building:

• Provide training and support to project managers and staff on financial procedures and policies.
• Develop and lead workshops on budget management and cost control measures.

 Stakeholder Engagement:

• Facilitate meetings with project leads and scientists  to discuss financial strategies and address fiscal concerns.
• Maintain robust communication channels with all project stakeholders to ensure alignment and compliance.

Requirements

• Master’s degree in finance, Accounting, Economics, or a related field
• Bachelor’s degree in finance, Accounting or a related field
• Professional Certification (e.g., CPA, CFA) is preferred.
• Minimum of 5 years of experience in financial analysis, budgeting, fiscal management, and reconciliation processes.
• Strong analytical skills and proficiency in financial software and Microsoft Office Suite.
• Excellent communication, organizational, and interpersonal skills.
• Demonstrated ability to handle multiple tasks simultaneously and meet tight deadlines.