Procurement Officer

Job purpose

• The Procurement Officer, though for a short term, will be a key member of the Finance & Administration department providing support to the Nairobi office procurement team while undertaking their mandate of strategic oversight, planning and overall management of the procurement unit.  
• The position holder will provide support to the Nairobi office procurement team under the Kenya country operations.
• The Operations Unit focuses on delivering and optimizing current procurement needs ensuring that deliveries are available in the most cost-effective way and in a timely manner.
• The Procurement unit will be focused on ensuring the lifetime cost of a product is minimized and that the supply chains are well-designed and cost-effective.

Duties and Responsibilities

• Support the Nairobi office procurement team in buying/sourcing of all program supplies within the approved timelines and standards.
• Ensure all payment requests are submitted in a timely manner and update the payment trackers on time
• Support the Nairobi office procurement team in  the evaluation of supplier performance against specified performance indicators and SLAs to ensure adherence to key contract milestones.
• Provide monthly reports to Associate Manager Operations on procurement KPIs against internal user targets to ensure alignment.
• Work with the Associate Manager and operations unit to identify items for disposal within each category to ensure compliance to the company disposal policy.

Requirements

• Bachelor’s degree in Procurement or Supply chain or any suitable business-related field.
• At least two (2 ) years of experience having supported in a similar position in an organization with operations similar to Evidence Action. 
• Having significant experience is an additional advantage.
• Knowledge and a strong understanding of the Public Procurement Act (2005) laws of Kenya.
• Excellent organizational and time management skills.
• The capacity to prioritize tasks and work under pressure.
• Ability to multitask without compromising the quality of output.
• Strong oral and written communication skills with attention to detail.
• Flexibility and adaptability to changing workloads.
• Self-motivated with the ability to operate under their own initiative and also take instructions to prioritize and manage a diverse workload.
• Ability to liaise with others and work well in a team
• Problem-solving skills.
• Independent, proactive and willing to take initiative.
• Interested in a work environment that is flexible, creative, and constantly changing.