Personal Assistant Intern - 2 Posts

Key Responsibilities:

• Coordination of the activities that facilitate the efficient management of the of the program, the team and its operations
• Organizing and managing The Director’s calendar and scheduling of meetings
• Typing, compiling and preparing reports, presentations and correspondence
• Identify, prepare, and compile necessary materials to ensure that the Director has appropriate information for meetings, reports, presentations, events, duty travel, and special projects; this includes agenda planning and logistics organization
• Administrative and logistical support for meetings and events, including stakeholder meetings, advocacy meetings/events, trainings /workshops in different regions
• Management of travel logistics of the Director and liaison with the travel agency
• Supporting the director with key projects, including conducting background research, literature reviews, obtaining approvals and permits and preparing research material.
• Maintaining comprehensive and accurate records
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Taking accurate and comprehensive notes at meetings
• Support preparation of presentations
• Take minutes of meetings

Vacancy Requirements:

• Bachelor’s Degree in Social Sciences/ Biomedical Sciences / Education    Mandatory
• Strong analytical ability, planning, and organizational skills    Skills & Competencies
• Excellent verbal and written communication skills.    Skills & Competencies
• Ability to work with multi-skilled teams.    Skills & Competencies
• High level organizational and time management skills to organize own work, to establish priorities, urgency and meet deadlines.    Skills & Competencies
• Strong organizational skills and ability to multitask    Skills & Competencies
• Interest in Bioethics, training and capacity building    Skills & Competencies
• A high level of integrity    Skills & Competencies
• Excellent communication skills    Skills & Competencies