Intern, Procurement

Specific Duties 

• Consolidation of Procurement plans
• Track the procurement plans to ensure procurements are done within the approved timelines
• Publish quotations/RfPs as guided by the Regional Procurement Officer
• Analyze quotations and present them to the relevant officials for approval as guided.
• Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner
• Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services
• Preparation of specific supplier contracts and facilitation of the contracting process
• Updating and tracking of contract register
• Updating the procurement tracker and sharing reports on a weekly basis
• Generate and avail relevant procurement reports.
• In a timely manner, respond to user’s enquiries on procurement status.
• Maintenance and updating of the pre-qualified supplier list
• Maintenance and updating of debarred suppliers list.
• Ensure the complete payment pack is scanned and available in the shared drive for reference.
• Ensure efficient customer service delivery.
• Communicate with vendors on tender award decisions
• Perform other duties as may be assigned from time to time.

Requirement

Education;

• Degree in Procurement and Supplies Management
• A member of Kenya Institute of Supplies Management (KISM)
• CIPS accreditation – Level 2

Work Experience;

• Should have completed university within the last 2 years

Language Proficiency;

• English

Core Competencies;

• Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
• Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
• Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
• Accountability: Takes responsibility for individual and collective actions, promotes the IUCN One Programmed approach.Functional competencies;
• High professional ethics and integrity
• Good interpersonal and organizing skills
• Strong communication skills.
• Presentational skills
• Strong analytical skills
• Willingness to learn and ability to work in a collaborative and inclusive manner.