Assistant Office Administrator, Knec Grade 9 (2 Posts)

The job is critical in building rapport with office visitors, safeguarding office facilities, and organizing office business for effective collaboration and performance. The job holder is responsible for providing a work environment that is conducive to office visitors and giving professional Secretarial support to the assigned office.
Job Description

• Providing a work environment that is conducive to office clients;
• Facilitating work of the officer one is assigned to;
• Typing routine letters, memos and reports from drafts and manuscripts; Processingdata; preparing and writing responses to simple routine correspondence;
• Operating office equipment;
• Ensuring the security of office equipment, documents and records;
• Attending to clients;
• Filing documents; receiving, recording and dispatching mail,
• Handling telephone calls, diary and appointments;
• Handling routine office duties;
• Cross-referencing correspondence;
• Reporting on any need for office repairs;
• Requisition for office stationery;
• Managing office imprest;
• Arranging for meetings and handling confidential documents.

Qualification and Experience

• For appointment to this grade, an officer must have:
• At least four (4) years cumulative relevant work experience;
• Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

The following qualifications from the Kenya National Examinations Council:

• Typewriting (minimum 50 w.p.m)/Computerised Document Processing
• Shorthand (80 w.p.m)
• Business English II/Communications
• Secretarial Duties
• Commerce
• Office Management /Office Administration and Management
• Proficiency in computer application skills.
• Demonstrated merit in work performance;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies, skills and attitudes

• Integrity;
• Communication and reporting skills;
• Interpersonal skills;
• Team player.