Assistant Office Administrator, Knec Grade 9 (2 Posts)

NairobiKE

Full-time

Diploma

8 days ago10/22/202411/21/2024

- Accepting Applications

The job is critical in building rapport with office visitors, safeguarding office facilities, and organizing office business for effective collaboration and performance. The job holder is responsible for providing a work environment that is conducive to office visitors and giving professional Secretarial support to the assigned office.
Job Description

  • Providing a work environment that is conducive to office clients;
  • Facilitating work of the officer one is assigned to;
  • Typing routine letters, memos and reports from drafts and manuscripts; Processingdata; preparing and writing responses to simple routine correspondence;
  • Operating office equipment;
  • Ensuring the security of office equipment, documents and records;
  • Attending to clients;
  • Filing documents; receiving, recording and dispatching mail,
  • Handling telephone calls, diary and appointments;
  • Handling routine office duties;
  • Cross-referencing correspondence;
  • Reporting on any need for office repairs;
  • Requisition for office stationery;
  • Managing office imprest;
  • Arranging for meetings and handling confidential documents.

Qualification and Experience

  • For appointment to this grade, an officer must have:
  • At least four (4) years cumulative relevant work experience;
  • Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

The following qualifications from the Kenya National Examinations Council:

  • Typewriting (minimum 50 w.p.m)/Computerised Document Processing
  • Shorthand (80 w.p.m)
  • Business English II/Communications
  • Secretarial Duties
  • Commerce
  • Office Management /Office Administration and Management
  • Proficiency in computer application skills.
  • Demonstrated merit in work performance;
  • Proficiency in computer application;
  • Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies, skills and attitudes

  • Integrity;
  • Communication and reporting skills;
  • Interpersonal skills;
  • Team player.

Elevolt does not charge job seekers any fees for job applications or consideration. Do not make any payments without doing your due diligence. If you think this posting is not genuine, please flag it below orcontact us

Share:

Kenya National Examinations Council (KNEC)

Kenya National Examinations Council (KNEC)

The mandate of KNEC is outlined in Section 10 of KNEC Act No. 29 of 2012 as to Set and maintain examinations standards Conduct public academic, technical and other national examinations within Kenya a...