Administrative Assistant

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

Roles and Responsibilities:

• Calendar management for relevant stakeholders aligning their working preferences. 
• Meeting planning ; arranging both internal and external meetings and events, ensuring flawless logistics and communication. 
• Finance management which includes management of debtors, prompt accounting for advances, and timely submission of timesheets for relevant stakeholders.
• Risk Management; following up on pending risk clearances with relevant stakeholders on behalf of the teams. 
• Proposal and reports by collating required documents, working with Clients & marketing department to ensure correct branding timely dispatch 
• Resourcing support by ensuring staff  are booked on jobs, and flagging staff availability with resourcing managers. 
• Facilitate Communication by ensuring timely information flow between stakeholders, reviewing and screening correspondences while maintaining confidentiality as needed, and properly filing documents. 
• Travel coordination for business unit staff by processing visas, booking flights and hotels, preparing travel itineraries, processing travel advances, and ensuring airport or local transfers. 

Skills & Competencies:

Technical competencies  

• Knowledge of office administration processes and procedures 
• Strong knowledge of the business 
• Proficiency in office systems and tools 
• Calendar management 
• Project management 
• Document management 

Behavioral competencies  

• Time management 
• Attention to detail/meticulous 
• Problem solving/critical thinking 
• Professionalism 
• Interpersonal skills 
• Prioritizing  
• Proactive 
• Confidential 

Education and Professional qualification:

• Degree in Business Administration or Secretarial studies
• Certificate in Project Management  would be an added advantage