Administrative Assistant

Job Description & Summary

A career in Infrastructure and Property, within Internal Firm Services, will provide you with the opportunity to be a part of developing and managing the PwC operational infrastructure that allows us to support our people and our clients. We focus on all aspects of internal infrastructure services from real estate site selection, facilities management, and physical security to managing relationships with Firm travel partners and event planning.
Our Facilities Management team is responsible for developing, implementing, and overseeing a planned facility management programme that enables all aspects of PwC office space to be maintained at a standard that adheres with current local, state, and federal regulations. You’ll help provide a safe, clean and functional environment by ensuring the quality of mechanical operating systems, interior structures, assets, and life safety systems for all staff.

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Provide coordination and logistical support for diverse and unique meeting/training room setup requirements.
• Take full ownership of the facilities to ensure quality service standards are maintained.
• Exceptional reporting using data analytics tools on meeting room usage
• Effective calendar management in compliance to meeting room usage guidelines and policies
• Technical support for audio visual and related equipment
• Enforce policies and guidelines on room usage to protect and preserve fixtures and fittings
• Pre and post event management support to include venue and décor set up
• Provide switchboard services, manage incoming and outgoing calls in a swift and professional manner

Additional application instructions

• Demonstrate administrative experience and ability to deliver in a similar role
• Excellent communication and interpersonal skills – ability to establish and maintain positive working relationships across diverse cultural engagement
• A proactive, process-oriented individual with excellent people relationship skills and strong attention to detail.
• Ability to employ soft skills in a timely and efficient manner.
• Effective time, planning and organization skills
• Demonstrate behavior commensurate to the PwC brand ambassador
• Capability to employ critical analytical and negotiation skills
• Demonstrate flexibility to undertake additional or alternative tasks and duties as the needs of the business dictate. This will include working longer hours beyond the stipulated working hours
• Keep abreast of the business offerings, products and services with ability to respond and direct potential clients.

Minimum years experience required

• Bachelor's degree in related field with two years experience in a similar or related role.