Zizi Afrique Foundation Careers

ZAF seeks to strengthen her Operations Directorate by recruiting an Operations Director to oversee the overall leadership of all aspects of finance, human & IT resource management, procurement and administration, nurturing a sense of collective ownership for sustained growth, financial health, and impact. The Director of Operations will act as the Chief Operating Officer (COO) for the organization, responsible for coordinating the formulation, execution, tracking and performance monitoring of the ZAF overall strategy. A key deliverable will be to ensure that ZAF programs are executed efficiently, effectively, and in alignment with the stated strategic goals and organization policies. The ideal candidate will be a dynamic leader with experience in operations management, strategic planning, financial management and team development within a fast paced environment, preferably in the not-for profit sector.

Responsibilities

Finance (25%)

• Lead the financial management and reporting of Zizi Afrique Foundation and oversee the implementation of the finance and administration policies.
• Monitor cash flow and maintain operating reserves adequate to ensure smooth running of the organization.
• Review monthly financial statements including but not limited to revenue, assets and expenses.
• Provide regular updates on expenditure to the Senior Management Team and project managers to support budget tracking and expenditure.
• Be the custodian of all organizational budgets and contracts, and the head of organizational accountability.
• Lead internal audit for system compliance and improvement. Coordinate the execution of audit and risk, ensuring the closure of all identified audit and risk matters.

People Management (25%)

• Oversee recruitment, orientation, training, and performance management of all personnel, and
• oversee the implementation of the HR policies.
• Establish and maintain a work environment that attracts and retains talent for delivery of impact.
• Ensure staff are well-motivated and developed to deliver on their roles.
• Implement a suitable and effective performance management system.
• Oversee payroll management for the entire organization.
• Oversee and facilitate staff meetings.
• Lead, coach, develop, and retain high-performance team members in the operations directorate.

Procurement and Administration (20%)

• Lead the development and implementation of organizational procurement and administration policies.
• Oversee the daily operations to ensure effective program delivery and operational efficiency.
• Oversee compliance on all matters of procurement and administration.
• Ensure adequate systems and technologies that support the organization in the execution of its work.
• Develop and maintain organization-wide policies, procedures, and standards to ensure compliance with local laws and regulations and organizations vision and mission.
• Work closely with the procurement team in negotiating the best deals with suppliers which deliver the best value for money.
• Sustain effective IT systems for efficient running of business at Zizi Afrique Foundation.
• Manage all office related matters including leases, ergonomics and staff welfare.

Strategic Leadership and Operational Oversight (30%)

• Lead governance in respect to audit and risk, including managing the annual financial audit and reporting cycle.
• Develop and implement operational strategies that align with the organization's mission and objectives.
• Collaborate with the Executive Director and senior leadership team to define and drive the organization's strategic vision and goals.
• Review and present regular reports to the Executive Director, Board of Directors, and donors.
• Ensure compliance with all organizational policies and local laws, including donor regulations and reporting requirements.
• Lead the creation of resources for sustainability of Zizi Afrique Foundation.
• Work closely with program managers to evaluate program outcomes and refine strategies for maximum impact.
• Provide induction on organization operations to new staff and long-term consultants and ensure all staff are regularly trained and up to-date with the operations systems and platforms.
• Participate in the maintenance and implementation of the Strategic Plan.
• Perform other duties as assigned.

Desirable Skills and Qualifications

• Post-graduate qualifications (Masters or PhD) or equivalent in business administration or related field.
• Professional Qualifications /Membership to professional bodies - Finance or management professional, CPA-K or equivalent; or any other business-related professional body.
• Minimum of 10 years of experience in operations management, with at least 5 years in a senior leadership role within a large organization, preferably an NGO or other not – for- profit organization.
• Strong leadership and people management skills with a proven track record of building and leading high-performing teams.
• Excellent strategic planning and organizational skills, with the ability to manage multiple priorities and projects simultaneously.
• Exceptional financial acumen, with experience managing large budgets and ensuring financial accountability.
• Strong analytical and problem-solving skills, with a data-driven approach to decision making.
• Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
• Proficiency in the use of ERP or comparable organizational management systems.
• Knowledge of key compliance legislation for not-for profit sector.
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.
• Develops and encourages new and innovative solutions.
• Holds oneself and others accountable for making decisions and managing resources to deliver on the responsibilities.
• Agile worker, future oriented and a strategic thinker.

job purpose:

• The Program Assistant works with and provides support to the members of the program team in the development and implementation of the program.
• The Program Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.
• The Program Assistant will be the Assistant to the Director of Programs

Who are we looking for?

• Bachelor’s degree in economics, Social Science, Statistics, Business administration, or any other relevant field.
• At least 4 years of leading program administrative activities in a development program setting.
• Strong administrative skills, organizational skills, and attention to detail.
• Proficient with computer technology and Microsoft Office applications
• Ability to plan and organize program activities and events.
• Knowledge of working in donor funded projects is desirable.
• Must have good writing and analytical skills.
• In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least one other data analysis and visualization tool.

Zizi Afrique offers you:

• A humane work environment, your second home, that focuses on the welfare and thriving of every employee.
• A challenging job opportunity, where you create, connect, and thrive with a community of impact enthusiasts.
• A competitive salary, with a wide range of employment benefits, and self-actualization opportunities.

Reporting to the CEO, you will be tasked with the successful implementation of the RELI Africa communications strategy and plans for the RELI projects by ensuring the right content is sought, developed, and distributed to relevant audiences. The role will contribute to the building of a progressive communication culture that supports RELI’s internal and external communication strategy and creating an integrated organization with a strong brand identity shared across all staffs and programs. You will collaborate with program teams in Regional and Country chapters to create high-quality and engaging content, such as videos, photos, and written material. In addition, you will be an active member of the team, contributing to internal knowledge sharing, best practice development and team engagement. This is a great opportunity to use your existing team engagement and technical skills, while growing your capabilities within a rapidly growing organisation.

Minimum Qualifications and Experience Requirements

• Bachelor’s degree or equivalent in Public Relations, Communications, Journalism, Marketing, or a related field. A master’s degree will be an added advantage.
• Minimum 6 years’ professional experience working in development communications.
• Experience working with communication for an NGO/INGO or similar.
• Experience working with different media platforms, digital, social media, printed etc.
• Experience in photography and filming.
• Advanced written and spoken knowledge in professional English.
• Experience working with Adobe Creative Suite.
• working skills including use of software like canva among others
• Experience working with WordPress and mail chimp.
• Knowledge of media monitoring will be an added advantage.
• Established network and capacity to maintain strategic relationships with media and partners.
• Experience producing content for external and internal audiences.
• Ability to work independently with high level of confidence and confidentiality.
• Membership or affiliation to a relevant professional network.

Reporting to the RELI Africa CEO, The RELI Kenya Country Coordinator role lies at the heart of the Network, facilitating optimal performance, strengthening membership and linking members through their work, supporting thematic groups in learning, and ensuring that RELI performs efficiently to achieve learning for all children in the respective country of operation. In addition, you will be an active member of the team, contributing to internal knowledge sharing, best practice development and team engagement. This is a great opportunity to use your existing team engagement and technical skills, while growing your coordination capabilities within a rapidly growing organisation.

Minimum Qualifications and Experience Requirements

• Master’s degree or equivalent research qualification in education, Development Studies, International Relations or relevant field.
• At least 7 years of working experience including experience in a management position.
• Experience managing programmes, preferably in a technical area, community development and/or Educationfocused programming - at least two projects fully implemented from the design to the final reporting, including design and organizing, needs assessments, design of monitoring tools and reporting both on the financial and narrative levels.
• Demonstrated technical expertise in network or partner coordination in multi-faceted work
• Substantial experience and knowledge of effective financial and budgetary control and fundraising.
• Experience in donor report writing and Monitoring, Evaluation, Reporting and Learning.
• Previous experience of managing and developing a team and the ability to inspire, lead, and motivate others to deliver programme objectives.
• A deep and genuine commitment to Education.
• Reporting to the RELI Africa CEO, The RELI Kenya Country Coordinator role lies at the heart of the Network,
• facilitating optimal performance, strengthening membership and linking members through their work,
• supporting thematic groups in learning, and ensuring that RELI performs efficiently to achieve learning for all children in the respective country of operation.
• In addition, you will be an active member of the team, contributing to internal knowledge sharing, best practice development and team engagement. This is a great opportunity to use your existing team engagement and technical skills, while growing your coordination capabilities within a rapidly growing organisation.

Personal Skills

• ICT
• Data and Budget management
• Grant management & Reporting
• Problem solving
• Influencing people
• Delivering results
• Adapting approaches
• Fostering teamwork
• Partnership building and strategic networking.
• Communication
• Planning & organising

Competencies

• Ability to analyse information, evaluate options and to think and plan strategically.
• Exceptional written and verbal communication skills including high-level presentation and media spokesperson skills.
• Demonstrated ability to communicate with and influence others and build collaborative relationships internally and externally.
• Excellent organizational capacities, as well as planning; Ability to manage competing priorities and multiple tasks, and deliver to time.
• Politically and culturally sensitive with qualities of patience, tact and diplomacy.
• Excellent verbal and written communication skills.

Key Responsibilities

COORDINATION AND REPORTING (40%)

• Oversees and coordinates key learning events and activities (thematic groups, national and regional levels).
• Facilitates peer learning and information sharing within RELI in the country of operation.
• Hosts RELI leadership meetings and organizes support to RELI Country Leads.
• Coordinates with Thematic Group Leaders and facilitates implementation of annual work plans.
• Communicates regularly on RELI membership and other key tasks prioritized by RELI.
• Maintains regular communication and reporting to:
  • RELI funders and other stakeholders.
  • RELI support team.
  • Member organization CEOs/Project Leads.
• Co-ordinates RELI communications and oversees online presence in the country of operation.
• Manages membership charter, new member applications, and membership terminations.

LINK TO GOVERNMENT AND STAKEHOLDERS (25%)

• Links RELI to relevant individuals and units in the Ministry of Education within the country of operation.
• Establishes links to other external stakeholders and brings in RELI leaders as required.
• Coordinates with thematic groups for the finalization of evidence and information products to inform policy.

MONITORING, EVALUATION, LEARNING AND FUNDRAISING (20%)

• Attends meetings, captures and share learning.
• Supports thematic groups in finalization of data and evidence products for dissemination.
• Follows up with consultants on finalization of assignments, monitors and reports on consultants’ performance for action by Thematic Leads.
• Shares calls for funding proposals with members and coordinates with and supports RELI leaders and thematic groups for submission of quality applications.

Job Purpose

• The Program Assistant works with and provides support to the members of the program team in the development and implementation of the program.
• The Program Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.
• The Program Assistant will be the Assistant to the Director of Programs.

Key Responsibilities / Duties / Tasks

Program Management Support 

• Provide program and administrative support to the Director of Programs in the preparation of various program documents, such as work plans, budgets, reports, and proposals on program implementation arrangements.
• Under the guidance of the Director of Programs, assemble briefing materials and prepare power-point and other presentations for the program unit.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, organizational reporting, and other material as required.
• Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
• Help the team in providing guidance on routine implementation of the project, tracking use of financial resources and progress against set targets.
• Report writing.
• Act as liaison between the Director of Programs and the various programs.

Administrative Support to the Program Unit and the Director of Programs

• Provide administrative support to the program team in the organization of events, meetings, and workshops, etc.
• Manage the calendar and schedule of the Director of Programs.
• Make travel arrangements for the program team and project staff, including preparation of travel requisitions.
• Create requisitions in Approval max for receipt of goods and services, including making budget check for requisitions, POs, and vouchers.
• Draft non-substantive correspondence.
• Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
• Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Supports knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on program.
• Contributions to knowledge networks and communities of practice

Academic Qualifications

• Bachelor’s degree in Education, Economics, Social Science, Statistics, or any other relevant field.
• Professional Qualifications / Membership to professional bodies
• Project Management Professional (PMP)
• Previous relevant work experience required.
• At least 4 years of leading program administrative activities in a development program setting.
• Strong administrative skills, organizational skills, and attention to detail.
• Proficient with computer technology and Microsoft Office applications
• Ability to plan and organize program activities and events.
• Knowledge of working in donor funded projects is desirable.
• Must have good writing and analytical skills.
• In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least one other data analysis and visualization tool.

Job Purpose

• The Administration and Information Technology Assistant will have the responsibility of effectively dealing with the day-to-day IT and related administrative operational issues.
• The Administration and IT Assistant will provide administration support to the organization.
• The Administration and IT Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.

Key Responsibilities / Duties / Tasks

• Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking and imprest retirement.
• Support relevant officers to ensure that requests and payments are made and captured correctly by keeping track of the requests and payments.
• Promptly handle assigned issues and tasks through internal systems.
• Serve as an administrator for all tasks within the Administration Unit including recording minutes and arranging schedules of events.
• Maintain office security at a high level.
• Maintain an up-to-date inventory record of control for all office equipment and keep a record of issuance to and returns by staff.
• Maintain Fixed Assets register for the office, record disposal and additions in the asset register.
• Act as the local IT Systems Officer, providing support and first line response to general IT enquiries from users.
• Effectively escalating ICT related issues to the Senior IT personnel when providing first line support to users.
• Undertaking regular preventive ICT maintenance to office equipment.
• Train new users on basic network and software skills, software updates, and new systems.
• Provide direct, over the phone or remote troubleshooting of end-user desktop, equipment, application, device communication and connectivity issues in a timely manner.
• undertaking regular and ad hoc approved upgrades to the system; Support and promote effective use of a wide range of IT hardware including desktops, laptops, printers, and video conferencing equipment.
• providing ICT related administrative tasks including keeping ICT hardware/software inventory up-to-date and relevant ICT documentation records.
• Maintain shared drive and act as the contact person with Internet Service Providers.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Business Information Technology, Computer Science, Business administration, or any other relevant field.
• Professional Qualifications / Membership to professional bodies
• Previous relevant work experience required.
• At least 3 years relevant experience with adequate knowledge in the development and management of databases, administration and communication systems and an awareness of new technology that may improve delivery.
• Proficiency in network and information systems administration.
• Strong administrative skills, organizational skills, and attention to detail.
• Ability to plan and organize activities and events.
• Proficiency in the use of Microsoft Office applications and ability to develop and manage systems and software applications for use as management tools.
• Must have good writing and analytical skills.
• Using a service management system, Windows operating systems, Microsoft Office packages, Audio/video technology support and Anti-virus systems.

Operational Responsibilities / Tasks

Planning/Preparation

• Create or select short- and long-range plans based on the curriculum requirements, student profiles and instructional priorities.
• Identify specific intended learning outcomes that are challenging, meaningful, and measurable.
• Plan and prepare a variety of learning activities considering individual student’s culture, learning styles, special needs, and socio-economic background.
• Develop or select instructional activities which foster active involvement in the learning process.
• Identify, select and modify instructional materials to meet the needs of students with varying backgrounds, learning styles and special needs.
• Assist in assessing changing curricular needs and plans for improvement.

Assessment/Evaluation

• Develop and use assessment strategies, traditional and alternative, to assist the continuous development of learners.
• Analyze and identify reading problems.
• Interpret data including but not limited to standardized and other test results for diagnosis, instructional planning and program evaluation.
• Assist teachers in selecting, administering, and evaluating results of screening, diagnostic, and progress assessments.

Portfolio/Program Management & Oversight

• Serve as the Contracting/Agreement Officer’s Representative Activity Manager for the learning and education quality improvement activities.
• Provide overall technical guidance and oversight to education quality improvement education activities in the portfolio, including providing technical direction to partners; monitoring activities through regular site visits; review of annual work plans, progress reports, and technical reports; review of technical approaches and strategies; ensuring compliance with USAID guidelines and other established  guidelines, policies and procedures; tracking expenditures and accruals against obligations, making recommendations to implementing partners to increase project impact and enhance sustainability and reporting on project results.
• Direct, coordinate, and monitor activities necessary to attain specific results. Engage with implementing partners, and county government to assess the progress of activities towards achieving results and ensure that activities within the project portfolio are on track to meet time-bound targets, and if they are not, lead corrective actions with the necessary group of partners to get them back on track.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in education or a related field and 7 years of relevant work experience.
• Previous relevant work experience required.
• Bachelor’s degree in education or a related field.
• 7 years’ experience on donor-based programming.
• Prior experience working with USAID partners or other donor partners is preferred.
• The Education Specialist must have experience in program design, management, and implementation of education programs in developing countries.
• A high degree of technical knowledge in improving the quality of education and learning outcomes is required. Prior experience working in early years grade reading or learning preferred.
• Can analyze programming issues and to develop a way to solve them; excellent writing and speaking skills; good interpersonal skills, including an ability to work as a member of a team, build consensus, provide leadership, and effectively coordinate with internal and external stakeholders in a multi-cultural setting.
• S/he must be able to organize work, develop schedules, and meet deadlines.

Method of Application

Apply by sending your cover letter and CV (attached as one document) addressed to the Human Resource Manager, Zizi Afrique Foundation, on email address: [email protected].  The cover letter should illustrate your suitability to meet requirements of the position.  The closing date is 23rd September, 2022.  Clearly indicate the position title in the subject line of your email message.

NOTE: ONLY QUALIFIED AND PROSPECTIVE CANDIDATES WILL BE CONTACTED 

Operational Responsibilities / Tasks

• Assists the Finance Manager in all aspects of the project accounting and financial management.
• Oversee the processing of accounting transactions according to the general principles of accounting.
• Follow USAID and Zizi Afrique Foundation policies, procedures, and regulations.
• Review copies of all receipts for all expenses.
• Facilitate provision of information and documentation during audits.
• Review expense reports.
• Provide a first review of all accounting transactions entered into accounting system.
• Review procurement transactions prepared by operations team to ensure that all supporting documentation and approvals are accurate.
• Oversee bank reconciliation process.
• Ensure the maintenance of proper accounting documentation.
• Oversee processing of payroll each month and prepare salary receipt/payroll forms, as well as the Provident Fund withholdings and employer contributions.
• Liaise with income tax authority and remit employee withholdings on a monthly basis.
• Serve as the primary point of contact with the home office Field Accounting & Compliance Team (FACT) representative.
• Review all coding sheets before they are sent to the Finance Manager & COP for approval.
• Examine monthly wire transfer requests through a thorough analysis of projected project expenditures.
• Support the Finance Manager in subcontractor management by reviewing and monitoring monthly subcontractor invoices.
•  Evaluate VAT reports to ensure accuracy and compliance.
• Ensure all transactions are in compliance with USAID rules and regulations.
• Support the Finance Manager as a liaison to other administrative and technical components to manage project financial budgeting and expenditure progress.
• Assist the Finance Manager in monthly reconciliation of Account Receivables and Account Payables.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in accounting and 4 years of relevant work experience.

Professional Qualifications / Membership to professional bodies

• CPA K

Previous relevant work experience required.

• Bachelor’s degree in accounting
• Certified Public Accountant accreditation preferred
• Minimum of 4 years’ experience; USAID experience desirable
• Excellent interpersonal and communications skills
• Demonstrated leadership, versatility, and integrity
• Fluency in English required
• Knowledge of Accounting Software

Method of Application

Apply by sending your cover letter and CV (attached as one document) addressed to the Human Resource Manager, Zizi Afrique Foundation, on email address: [email protected].  The cover letter should illustrate your suitability to meet requirements of the position.  The closing date is 23rd September, 2022.  Clearly indicate the position title in the subject line of your email message.

NOTE: ONLY QUALIFIED AND PROSPECTIVE CANDIDATES WILL BE CONTACTED 

Operational Responsibilities / Tasks

Technical Support to Programs, Projects and Trainings

• Provide technical leadership to ensure that project activities address youth considerations, and that project activities specifically address the needs of female and male youth.
• Provide strategic technical guidance on youth integration to key personnel, project staff, government ministries, and project partners and stakeholders.
• Review and provide input to project work plans, with attention to youth dimensions of technical activities and operations and discuss issues and priorities with project senior management and other technical specialists.
• Engage available and active youth networks and organizations in the planning and implementation of project activities.
• Support development of youth monitoring and evaluation indicators for the project.
• Develop appropriate youth resources and tools for project staff.

Project Management and Reporting

• Support various performance management, budgeting and communications functions.
• Assist with tracking analytical data on youth and education programming including tracking results around relevant indicators.

Knowledge Management and Coordination

• Collect, analyze, and find ways to apply best practices and lessons learned from youth activities on youth engagement and locally led development to education programming.
• Serve as point of contact in the Center for reporting, coordination, and sharing of guidance and best practices related to local capacity development and youth engagement in education programming, such as strengthening capacity of youth-led and youth-serving organizations to implement local education activities.
• Interface with the colleagues to ensure consistent, quality communications on USAID youth and education programming.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in education or a related field and 5 years of relevant work experience.
• Previous relevant work experience required.
• Bachelor’s degree in education or a related field.
• 5 years’ experience on donor-based programming.
• Experience working in institutions with a focus on serving the needs of youth.
• Technical knowledge and experience in skills development, curriculum development, positive youth development, and related support services for at-risk youth.
• Deep understanding of the best practices, approaches, and methodology in programming related to Community Development, or Youth Engagement.
• Minimum of five years of experience managing field-based workforce and development initiatives.
• Excellent interpersonal skills and teamwork.

Method of Application

Apply by sending your cover letter and CV (attached as one document) addressed to the Human Resource Manager, Zizi Afrique Foundation, on email address: [email protected].  The cover letter should illustrate your suitability to meet requirements of the position.  The closing date is 23rd September, 2022.  Clearly indicate the position title in the subject line of your email message.

NOTE: ONLY QUALIFIED AND PROSPECTIVE CANDIDATES WILL BE CONTACTED