United Nations Office for Project Services - UNOPS Careers

Programme development planning and coordination

• Support the management team to translate the Country Programme Strategy into implementation/results work plans and associated monitoring mechanisms and draft project documents as needed for the implementation of the programme.
• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to ensure aligned and coherent planning and implementation processes. 

Development and follow up of resource mobilization opportunities

• Monitor humanitarian and development trends and needs to identify potential areas of intervention within UN mandates and existing capacity. 
• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant. 
• Coordinate the identification, design, and formulation of new activities to meet programme objectives.
• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets.
• Draft and/or review funding agreements and other project documents required for the signature and implementation of new projects.
• In coordination with headquarters Resource Mobilization personnel, support the review, submission, negotiation, and signature of funding agreements.

Programme management support

• Analyze funding agreements and develop compliance plans and monitoring frameworks to guide key departments and management team to meet requirements of funding agreements, in coordination with HQ. 
• In collaboration with relevant personnel, establish monitoring mechanisms to measure delivery against targets outlined in funding agreements. 
• Provide review/input to scopes of work for procurement processes to ensure the requirements of the relevant funding sources are reflected in agreements with implementing partners. Review implementing partner reports to ensure requirements are being met. 
• Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.
• Coordinate information flow between implementation teams, donors, and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement; when required, Coordinate budget and activity revisions to funding agreements.
• Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables, and UN reports. Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate; research and prepare analytical, and sometimes sensitive, documents for the management team.
• Coordinate communications between the Country Programme office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.

Stakeholder coordination, representation, and inter-agency collaboration

• Establish and build relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
• Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required. Support the management team with UN common planning and programming processes, including strategic country analysis, UNSDCF, humanitarian response plans, integrated strategic frameworks, etc.
• Coordinate, participate in, or contribute to the Mine Action Area of Responsibility/Sub-Cluster under the Protection Cluster, where relevant, including the formulation of the mine action components for the Humanitarian Needs Overview and Response Plan Response plan, in collaboration with the UNMAS Geneva office. 
• Support the applications of policies, practices and procedures associated with the overall implementation of the Humanitarian Programme Cycle and associated funding and monitoring mechanisms, where relevant, in collaboration with the UNMAS Geneva office.
• Support the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.
• Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms. 
• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials. 

Knowledge management and document management and innovation

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
• Implement relevant standards, tools and templates to effectively manage programme development and implementation.
• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance
• Contribute to the management and upkeep of risk management and issue management logs and processes. 

People management (if applicable)

• Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
• Act as OIC in the absence of more senior management.

Education

• Advanced university degree (master or equivalent) with a minimum of 5 years of relevant experience; 
• First level university degree (bachelor or equivalent) with a minimum of 7 years relevant experience.

Experience
Relevant experience is defined as progressive experience in programme/project development or management, in either public or private sector organizations. 

• Experience working with international humanitarian organisations in conflict and post conflict environments is required. 
• Experience in Resource Mobilisation is required. 
• Experience in developing and writing comprehensive reports is required.
• Experience in humanitarian mine action is desired.

Languages

• Fluency in English (reading, writing, speaking) is required.
• Fluency in another UN official language is desired.

The Country Action Specialist, (Convergence Hub) reports to the Regional Representative.  The SUN Country Action team is critical in supporting the SUN Movement to achieve the objectives set out in SUN 3.0, and provides the capacity to ensure SUN Countries are at the centre of everything the Movement does, empowering SUN Country Focal Points and/or Country Coordinators to act.  The team is currently organised into five Hubs, and the Country Action Specialist supports the Convergence Hub countries, focusing particularly on the French speaking  countries. 

The Country Action Specialist, Convergence Hub is based in Nairobi and is part of a small team established to support the development of National Nutrition Plans, facilitate information sharing and knowledge exchange, and identify advocacy opportunities across the countries within the defined portfolio.  The Specialist will work closely with national counterparts and other stakeholders, including representatives of the SUN Networks, to strengthen the institutional capacity for nutrition by identifying, creating and strengthening opportunities to accelerate progress in countries; identifying successful interventions and moving quickly to scale up results and ensuring effective peer learning and knowledge exchange across the Movement.  

The role supports the Regional Representative  to build and maintain effective understanding, communication and technical support across the broad national and international community of stakeholders to understand risks and challenges so that resources may be mobilised and technical assistance provided as necessary.
Education

• Advanced university degree (Master’s degree or equivalent) in nutrition, public health, international development, public policy or  related field.
• A bachelor's degree with a combination of two additional years of relevant experience may be accepted  in lieu of the Master's degree.

Experience

• A minimum of five (5) years of experience in international development, public health, nutrition or related field is required.
• Demonstrated professional work experience in an international setting, with at least three (3) years in a field setting is required.
• Experience working in humanitarian contexts, preferably in the nutrition sphere,  is highly desirable
• Experience working in the Africa region is desirable (especially Francophone Africa as the Country action Specialist will also cover French speaking  countries).

• Assist with clerical and administrative duties, including but not limited to the following: Obtaining quotations, organizing transport for participants in the training events, maintaining financial records and confirming attendance to the events, organizing accommodation and meals, arranging training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made, keep records, make suggestions for improvements and make recommendations, be the focal point of communication in the County between the relevant partners 
• Respond to partner queries and forward queries to UNOPS PMSA - field coordination to respond as necessary. 
• Assist in the production of training documentation. 
• Assist in the preparation of pre and post-training activities and reporting. 
• Have the ability to coordinate and facilitate the training events to the target groups required by the partners and actively participate and help in conducting the training events. 
• Maintenance of accurate records (hardcopy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving. 
• Resolution of routine administrative and process issues, referring complex issues to the PMSA Field  Coordinator with recommendations for the course of action. 
• Use of technology and electronic systems and tools to initiate work, and share information with project staff and stakeholders. 
• Take up any other additional responsibilities as may be assigned by the Field Coordinator.

Education 

• Completion of secondary school with four (4) years of experience is required; 
• Diploma in economics, finance, commerce, accounting and or other related field with two (2) years of relevant professional experience disciplines may be accepted;
• A bachelor’s Degree in economics, finance, commerce, accounting and or other related field will be an added advantage. 

Work Experience 

• 4 years experience working in an administrative position or similar role is required;   
• One (1) year experience in financial management will be required;
• Experience in planning, field experience and coordination will be an added advantage; 
• Experience in Google Suite applications will be an asset. 

• The incumbent is responsible for the substantive oversight, quality assurance and the day-to-day operations of programmes and projects focusing on social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts. The incumbent also serves as a thematic focal point within the secretariat on Basic services, Housing and Slum Upgrading issues and for the Sub-Saharan Africa region and represents the secretariat externally in global dialogues on the subject matter to proactively grow funding opportunities and the range of strategic partners for the Cities Alliance.
• S/he also contributes to the development and implementation of strategies to enhance the competencies and position of the Cities Alliance sustainable project management and services to partners, stakeholders and UN system partners.

 Functional Responsibilities

The incumbent will be responsible for the below functional responsibilities:
Programme governance, implementation and monitoring

• Assume overall responsibility for the oversight of assigned programmatic activities of the Secretariat related to social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts. Geographically assume responsibility to be the focal point for the Sub-Saharan Africa region and other regions and sub-regions as needed.
• Perform day-to-day programme oversight for the assigned portfolio and related personnel to ensure implementation and delivery and that project management policies, processes and methods are followed and practiced according to UNOPS standards and requirements.

Programme development and planning

• Seek and identify additional funding opportunities, and oversee the preparation of funding proposals, donor briefings and presentations in support of the programme’s goals and more broadly Cities Alliance’s mission and vision;
• Leads in the development of new programmes and projects on social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts in line with the priorities of the post-Habitat III global agenda.
• Ensures that all normative activities advance the role of cities in the international development agenda, and highlights the importance of pro-poor urban development;
• Analyses international trends on programmes to identify strategic areas and comparative advantage for the Cities Alliance by providing substantive orientation, positioning for normative and country-level operations, and areas of business growth.

Normative coherence in programming

• Provides expertise in the development of member-driven regional and sub-regional activities, with special focus on the strengthening of regional and country activities in Sub Saharan Africa.
• Develop and implement the assigned programmes and projects governance framework and foster synergies on key urban issues between the normative work and country operations.

Networking and Partnerships

• Support the secretariat in the overall development of a global network of member and partner institutions. Specifically, lead the development of a Sub-Saharan Africa regional network as well as develop and manage the newly established Nairobi hub.
• Acts as focal point for selected CA members, such as UN Habitat, and supports outreach to partners such as the European Commission, and facilitates inter-institutional cooperation.

Advocacy

• Represent the secretariat and the Cities Alliance at conferences, panels and meetings, as requested.
• Institutionalize and share best practices and lessons learned for corporate development planning and knowledge building.

Impact of Results

• The effective and successful performance of this post  directly impacts on achievement of programme results and acknowledged thought leadership of the Cities Alliance on transformational change in cities of rapidly urbanizing countries, consequently reinforces the visibility and image of the Cities Alliance/UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education

• An advanced university degree (Master’s degree or equivalent) preferably in housing, architecture, civil engineering, urban and regional planning or a relevant discipline is required. 
• A first Level University Degree (Bachelor’s Degree or equivalent) with additional 2 years of relevant experience may be accepted in lieu of a masters degree.

Experience

• A minimum of 7 years of progressively responsible experience in international cooperation and urban development is required. 
• Experience in project and programme management and implementation of interventions related to slum upgrading and basic services provision in informal settlements is required. 
• Multi-country field experience in development projects is required. 
• Experience in Sub Saharan Africa (SSA) is required.  
• Previous work experience in managing teams, building partnerships, and establishing and maintaining donor relations is an asset.
• Experience in a UN system organization and/or UNOPS is an asset.
• Previous work experience with communities, local authorities and national ministries in the field of urban development and in fragile contexts is an advantage.

 Functional Responsibilities

Programme governance, implementation and monitoring

• Assume overall responsibility for the oversight of assigned programmatic activities of the Secretariat related to social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts. Geographically assume responsibility to be the focal point for the Sub-Saharan Africa region and other regions and sub-regions as needed.
• Perform day-to-day programme oversight for the assigned portfolio and related personnel to ensure implementation and delivery and that project management policies, processes and methods are followed and practiced according to UNOPS standards and requirements.

Programme development and planning

• Seek and identify additional funding opportunities, and oversee the preparation of funding proposals, donor briefings and presentations in support of the programme’s goals and more broadly Cities Alliance’s mission and vision;
• Leads in the development of new programmes and projects on social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts in line with the priorities of the post-Habitat III global agenda.
• Ensures that all normative activities advance the role of cities in the international development agenda, and highlights the importance of pro-poor urban development;
• Analyses international trends on programmes to identify strategic areas and comparative advantage for the Cities Alliance by providing substantive orientation, positioning for normative and country-level operations, and areas of business growth.

Normative coherence in programming

• Provides expertise in the development of member-driven regional and sub-regional activities, with special focus on the strengthening of regional and country activities in Sub Saharan Africa.
• Develop and implement the assigned programmes and projects governance framework and foster synergies on key urban issues between the normative work and country operations.

Networking and Partnerships

• Support the secretariat in the overall development of a global network of member and partner institutions. Specifically, lead the development of a Sub-Saharan Africa regional network as well as develop and manage the newly established Nairobi hub.
• Acts as focal point for selected CA members, such as UN Habitat, and supports outreach to partners such as the European Commission, and facilitates inter-institutional cooperation.

Advocacy

• Represent the secretariat and the Cities Alliance at conferences, panels and meetings, as requested.
• Institutionalize and share best practices and lessons learned for corporate development planning and knowledge building.

Impact of Results

• The effective and successful performance of this post  directly impacts on achievement of programme results and acknowledged thought leadership of the Cities Alliance on transformational change in cities of rapidly urbanizing countries, consequently reinforces the visibility and image of the Cities Alliance/UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education

• An advanced university degree (Master’s degree or equivalent) preferably in housing, architecture, civil engineering, urban and regional planning or a relevant discipline is required. 
• A first Level University Degree (Bachelor’s Degree or equivalent) with additional 2 years of relevant experience may be accepted in lieu of a masters degree.

Experience

• A minimum of 7 years of progressively responsible experience in international cooperation and urban development is required. 
• Experience in project and programme management and implementation of interventions related to slum upgrading and basic services provision in informal settlements is required. 
• Multi-country field experience in development projects is required. 
• Experience in Sub Saharan Africa (SSA) is required.  
• Previous work experience in managing teams, building partnerships, and establishing and maintaining donor relations is an asset.
• Experience in a UN system organization and/or UNOPS is an asset.
• Previous work experience with communities, local authorities and national ministries in the field of urban development and in fragile contexts is an advantage.

Functional Responsibilities:
The Support Services Senior Assistant is part of the Cities Alliance Portfolio and Operations Team and reports to the Head of Portfolio and Operations and works in close collaboration with teams across Cities Alliance as well as interfacing with the Support Services function of the UNOPS Geneva Office, UNOPS HQ and other key stakeholders for successful service delivery:

• Administrative support
• Travel, events and meeting management support
• Inventory and asset management support
• Procurement support
• Knowledge Management
• Administrative support

Administrative support to effective and efficient functioning of the Cities Alliance offices, including but not limited to the following :

• Handle routine administrative and process issues.
• Effective administrative and logistical support to ensure a smooth running of the office
• Monitor the budget, contracts and purchases related to office rent, utilities, and office services and supplies.
• Monitor leave schedule for Cities Alliance personnel, update leave calendar with missions and leave plans, and monitor UNOPS leave absence compliance.
• Records and issues minutes of meetings.
• Facilitate on-boarding service to new personnel.
• Maintain contacts lists for Cities Alliance, including the emergency contact list.
• Provide support to prepare and monitor yearly budget for Portfolio and Operations Team.
• Provision of administrative support as requested.
• Travel, events and meeting management support
• Prepare, coordinate and monitor quarterly travel plans of the Cities Alliance team and consultants to ensure timely submission of travel documents and organizational planning.
• Prepare and arrange travel requests for official duty travel for Secretariat staff and external travelers including processing and managing travel authorizations, making flight arrangements and booking flight tickets, hotel reservations, processing requests for visas, providing required documentation (security clearances, visas).
• Processes Travel Authorizations and Travel Claims in oneUNOPS Travel Authorization and DSA Automation (TADA) module, and purchase orders for travel activities, payments, and contracts.
• Monitor implementation of travel policy and procedures, ensuring consistency with UNOPS directives and administrative instructions.
• Obtain insurance for external travelers and issuance of DSA cards to external travelers.
• Verify invoices from travel agent(s).
• Maintain the travel tracking tool and ensure a detailed filing of all relevant travel documents and products.
• Provide event management support to meetings, conferences, workshops, retreats, events organized by Cities Alliance, both hybrid, in-person, and virtual, including identifying all preparatory and logistical elements needed for events, researching potential venues, catering, audio-visual, interpretation and other necessary arrangements, drafting and monitoring the event workplan and budget and its activities.
• Inventory and asset management support
• Custodian for management of office stationery supplies including maintenance of stock lists of stationery, distribution of stationery as required by staff and keeping a log of distribution.
• Provides support as assets verifier during UNOPS biannual physical verification.
• Conducts physical inventory checks, drafting periodic inventory and asset reports, including office stationery and other supplies.
• Registers assets on electronic systems.

Procurement support

• Provide procurement support such as but not limited to receive quotations, bids or proposals, participate in evaluations both technically and financially, creation of purchase orders (POs), receipts and request for payments in oneUNOPS (ERP system).
• Initiate requisitions for goods and services and create requisitions in the UNOPS ERP.
• Register supplier details in UNOPS ERP.
• Monitor and record deliverables of goods and services and ensure timely payments.
• Knowledge Management
• In close collaboration with other support staff, create and/or maintain filing systems; continually review filing systems to ensure information is up to date and effectively and efficiently used.
• Participation in training events for operations, logistics and travel-related subjects.
• Organize, facilitate and/or deliver training and learning initiatives for new personnel on UNOPS travel and administrative procedures.
• Contribute to knowledge networks and communities of practice.

Education/Experience/Language requirements:
Education

• A high school/secondary school diploma is required.
• A first-level university degree (Bachelor’s Degree) preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required, and may compensate for the required years of experience.
• In the absence of a degree, administrative certification is an asset.

Experience

• A minimum of five (5) years of administrative, operations, logistics, travel management, asset management or related field experience, is required.
• Experience working in Google environment (G drive, Google Sheets and Google Docs) or MS Office is desirable.
• Experience in UN system organizations is desirable.
• Ability to work collaboratively and across teams is a strong asset.

Language

• Fluency in written and spoken English is required.
• Basic knowledge of spoken and written French is an advantage.

Functional Responsibilities:

• Under the guidance of the Nutrition Specialist - Information Systems and M&E, the incumbent will provide professional support and effective teamwork for the implementation of nutrition knowledge management. He/She will be responsible for the development of knowledge and communication products to enhance visibility of UNICEF Kenya Nutrition Program and advance the survival and well-being of children, mothers and all populations in Kenya.

 Summary of key functions:

• Contribute towards compiling data and preparing communication products.
• Undertake field visits to monitor programmes and contribute to periodic programme reviews with Implementing Partners.
• Contribute to exchange of nutrition information, experiences, promote knowledge sharing with nutrition stakeholders to improve delivery of nutrition services.
• Keep abreast, research, benchmark, and implement best and cutting-edge practices in knowledge management. Assess and share best practices and knowledge learned.
• Arrange and consolidate information and data from the project staff and relevant national stakeholders for use in communications materials.
• Use graphic design skills to design project publications, fact sheets, leaflets and prepare layouts for documents, reports, and communication materials.
• Deliver creative technical and non-technical nutrition-related communication materials.
• Contribute to updating reporting schedules, preparing reporting templates, proofreading, and formatting of reports.
• Provide logistical support on activities such as the organization and reporting of conferences, events etc.
• Apply innovative approaches, digital solutions and promote good practices to support the implementation and delivery of concrete and sustainable communications approaches.
• Analyze and visualize needs and response information through analysis and visualization software such as Power Bi.
• Leverage Geographic Information Systems (GIS) for map production and geographic data management.

Education/Experience/Language requirements:

Education:

• Bachelor's degree in Nutrition, Public Health, Humanitarian Affairs, Management, and/or Social Science or related field is required. 
• University degree or equivalent background in Information Communication Technology, Computer science, Communication is highly desirable.

Experience:

• 2 years’ experience in health and nutrition programming, emergency preparedness and response is required.
• Experience in implementing programs in liaison with the Kenya Government or Non-Governmental Organizations is desired.
• Minimum one-year experience in information and knowledge management is desired.
• Experience working in a multi-national/multi-cultural environment is an added advantage.
• Good understanding of the local context could be an asset.
• Experience in public health or and/or experience in Public Health or Nutrition Sector, Data analysis and in-country work experience and/or familiarity with emergencies is considered an asset.
• Familiarity with UNICEF Kenya Nutrition Program reporting, grant management and reporting system will be an added advantage.
• Prior experience in reporting and communication is considered an asset.
• Proficiency in computer skills including use of relevant software and other applications, e.g., Power BI, mapping software such as ArcGIS, word processing, spread sheets, databases, Internet navigation etc. is an asset.

Functional Responsibilities:
The incumbent will be responsible for the below functional responsibilities:
Programme governance, implementation and monitoring

• Assume overall responsibility for the oversight of assigned programmatic activities of the Secretariat related to social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts. Geographically assume responsibility to be the focal point for the Sub-Saharan Africa region and other regions and sub-regions as needed.
• Perform day-to-day programme oversight for the assigned portfolio and related personnel to ensure implementation and delivery and that project management policies, processes and methods are followed and practiced according to UNOPS standards and requirements.

Programme development and planning

• Seek and identify additional funding opportunities, and oversee the preparation of funding proposals, donor briefings and presentations in support of the programme’s goals and more broadly Cities Alliance’s mission and vision;
• Leads in the development of new programmes and projects on social housing and slum upgrading, basic services provision in informal settlements, and urban poverty in fragility contexts in line with the priorities of the post-Habitat III global agenda.
• Ensures that all normative activities advance the role of cities in the international development agenda, and highlights the importance of pro-poor urban development;
• Analyses international trends on programmes to identify strategic areas and comparative advantage for the Cities Alliance by providing substantive orientation, positioning for normative and country-level operations, and areas of business growth.

Normative coherence in programming

• Provides expertise in the development of member-driven regional and sub-regional activities, with special focus on the strengthening of regional and country activities in Sub Saharan Africa.
• Develop and implement the assigned programmes and projects governance framework and foster synergies on key urban issues between the normative work and country operations.

Networking and Partnerships

• Support the secretariat in the overall development of a global network of member and partner institutions. Specifically, lead the development of a Sub-Saharan Africa regional network as well as develop and manage the newly established Nairobi hub.
• Acts as focal point for selected CA members, such as UN Habitat, and supports outreach to partners such as the European Commission, and facilitates inter-institutional cooperation.

Advocacy

• Represent the secretariat and the Cities Alliance at conferences, panels and meetings, as requested.
• Institutionalize and share best practices and lessons learned for corporate development planning and knowledge building

Impact of Results

• The effective and successful performance of this post directly impacts on achievement of programme results and acknowledged thought leadership of the Cities Alliance on transformational change in cities of rapidly urbanizing countries, consequently reinforces the visibility and image of the Cities Alliance/UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Impact of Results
Education/Experience/Language requirements:
Education

• An advanced university degree (Master’s degree or equivalent) preferably in housing, architecture, civil engineering, urban and regional planning or a relevant discipline is required.
• A first Level University Degree (Bachelor’s Degree or equivalent) with additional 2 years of relevant experience may be accepted in lieu of a masters degree.

Experience

• A minimum of 7 years of progressively responsible experience in international cooperation and urban development is required.
• Experience in project and programme management and implementation of interventions related to slum upgrading and basic services provision in informal settlements is required.
• Multi-country field experience in development projects is required.
• Experience in Sub Saharan Africa (SSA) is required.
• Previous work experience in managing teams, building partnerships, and establishing and maintaining donor relations is an asset.
• Experience in a UN system organization and/or UNOPS is an asset.
• Previous work experience with communities, local authorities and national ministries in the field of urban development and in fragile contexts is an advantage.

Language Requirements:

• Fluency in English is required. Knowledge of French is considered as an asset.

Below is the project description:

Methodology and Scope of the Assignment 

• UNOPS will under the direct supervision of the relevant partner focal point and in close collaboration with the responsible department and unit at the MOH at national level, the focus Counties, undertake the following activities guided by the Immunization Work plan and Detailed budget developed by National MOH and Partners. 
• Depending on the type of activity that UNOPS is required to support, provide the necessary administration, logistical and operational support to the client. 
• During the campaign, facilitate the disbursement and payments of the campaign activities in multiple counties and their sub counties during the selected immunization campaigns. 
• Certify all documents against the payments (as stipulated in attached budgets), e.g. payment schedules, invoices, receipts etc. These will be at the National, county and sub-county level. 
• Monitor / spot checks on implementation of activities. 

Monitoring and Progress Controls 

• The Administration Assistant ( Retainer) will assist and maintain a database / spreadsheet of all the activities conducted during the project period including participants attending type of training, duration, presenters etc.
• The database / spreadsheet should enable statistical data at any given time and help in monitoring and evaluation of the performance and progress of the Training component.
• The purpose of the position is to support the administration of all project activities in the field.

Functional Responsibilities

Under the direct supervision of the Project Manager, the Administration Assistant will:

Assist with clerical and administrative duties, including but not limited to the following :  

• Obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made,keep records, make suggestions for improvements and make recommendations, be the focal point of communication in the County between the relevant partners 
• Respond to partner queries and forwarding queries to UNOPS PMSA -field coordination to respond as necessary. 
• Assist in the production of training documentation. 
• Assist in the preparation of pre and post training activities and reporting. 
• Have the ability to coordinate and facilitate the training events to the target groups required by the partners and actively participate and help in conducting the training events. 
• Maintenance of accurate records (hardcopy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving. 
• Resolution of routine administrative and process issues, referring complex issues to the PMSA Field  Coordinator with recommendations for course of action. 
• Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders. 
• Take up any other additional responsibilities as may be assigned by the Field Coordinator. 

Education/Experience/Language requirements

Education 

• Completion of secondary school with four (4) years of experience is required; 
• High School Diploma in economics, finance, commerce, accounting and or other related field with two (2) years of relevant professional experience disciplines may be accepted;
• Bachelor’s Degree in economics, finance, commerce, accounting and or other related field will be an added advantage. 

Work Experience 

• 4 years’ experience working in an administrative position or similar role is required; 
• One (1) year experience in financial management is required; 
• Experience in planning, field experience and coordination will be an added advantage; 
• Experience in google suit applications will be an asset. 

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.