KWAL Kenya Wine Agencies Careers

Job Description:

Area 1: 4 A’s Execution in HORECAS

• Achieve product availability targets for the assigned outlets through identifying and negotiating listings and targets for strategic focus brands to drive and maintain numeric distribution by brand category.
• Enhance product accessibility through identifying and negotiating SOVI (Forward Share Inventory and limit Out of Stocks) and achieving cold and ambient space targets by channel and brand category.
• Promote product affordability on price by ensuring adherence to Recommended Retail Price (RPP) guidelines per strategic focus brand by channel and outlet type.
•  Identify, negotiate, plan and execute activation opportunities such as promotions and tastings with customer in line with the territory sales plan.

Area 2: Sales Revenue Growth in HORECAS

• Conduct client visits for existing and potential outlets in order to achieve the given sales targets and ensure sustained business growth.
• Achieve required customer visit hit rate; call effectiveness and minimum order quantities and/ or values in order to drive sales in volume and value.
• Proactively manage the cash and credit resources of the customer to drive growth of KWAL brands in terms of volume and value.? Monitor and manage company assets such as fridges, vehicles within the KWAL policies and procedures to ensure optimal use.
• Receive, follow up and resolve all customer queries and complaints in collaboration with the customer service team in an efficient manner.
• Prepare and submit accurate and timely reports to the territory manager to facilitate proper planning.
• Identify Potential New Accounts and open the accounts directly with KWAL to grow business and Drive Volumes

Area 3: Debt Management

• Ensure Account payment and Reconciliations are done on time to avoid supply inconsistencies.
• Ensure HORECAs Accounts operates within the stated credit limits

Area 4: Relationship Management.

• Build, manage and maintain good strong long term customer Relationship with Kenya Wines Agencies and the key partners.
• Ensure timely address of customers queries.
• Ensuring immediate customer feedback.

Job Description:

Area 1: Stock Management Operations

• Prepare daily work plans and ensure smooth execution and completion of tasks assignments to meet the business needs.
• Supervises and carry out confirmation on receiving and dispatching of stock as per laid down procedures.
• Ensure that materials have been issued for production and balances have been adequately verified to elude any shortages.
• Coordinate and accurately maintain and update Bin Cards / system posting for all the stock movements in the assigned store at all times.
• Plan and oversee the loading and offloading of stocks in an efficient and effective manner.
• Ensure proper stock rotation is practiced in the warehouse at all times to eliminate expiries and damages in line with the stock policy/procedure.
• Conduct regular weekly and monthly stock take of all stocks in the warehouse and account for any observed variances promptly as per laid down stock procedures.
• Ensure the inter-warehouses stock transfers are keyed in the system in an accurate and timely manner.
• Prepare daily stock movement (reconciliations) and weekly out of stock, aging report, write-off tracking.
• Take charge of forklift operations including LPG gas usage and overall maintenance cost.

Area 2: Compliance

• Keep proper custody of all stocks and records in compliance with the QMS procedurePlan and oversee the arrangement and cleaning of the assigned warehouse as per Health, Safety and Environment requirements.Coordinate annual renewal of requisite licenses including Inspection and Insurance certificates for the Forklifts. 

Area 4: Team Management

• Appropriately offer support and coach the Store Clerks and support staff (outsourced) skills in material handling to effectively and consistently address customer needs.
• Support the HR to engage and retain talented individuals and create an environment where they can realize their full potential and contribute to the attainment of departmental and organizational goals.
• Participate in Weekly production planning for insights on stock availability as well as alignment on materials issuance.
• Givefeedback to internal stakeholders on non-fulfilled call offs for timelyintervention and mitigations.

Job Description:

• Conduct client visits for existing and potential outlets in the assigned territory in order to achieve theterritory given sales targets and ensure sustained business growth.
• Achieve product availability targets for the assigned territory through identifying and negotiating listings and targets for strategic focus brands to drive and maintain numeric distribution by brand category.
• Enhance product accessibility through identifying and negotiating SOVI (Forward Share Inventory and limit Out of Stocks) and achieving cold and ambient space targets by channel and brand category.
• Promote product affordability on price by ensuring adherence to Recommended Retail Price (RPP) guidelines per strategic focus brand by channel and outlet type.
• Identify, negotiate, plan and execute activation opportunities such as promotions and tastings with customer in line with the territory sales plan.
• Achieve required customer visit hit rate; call effectiveness and minimum order quantities and/ or values in order to drive sales in volume and value.
• Pro-actively manage the cash and credit resources of the customer to drive growth of KWAL brands in terms of volume and value.
• Monitor and manage company assets such as fridges, vehicles within the KWAL policies and procedures to ensure optimal use.
• Receive, follow up and resolve all customer queries and complaints in collaboration with the customer service team in an efficient manner.
• Prepare and submit accurate and timely reports to the territory manager to facilitate proper planning.

Job Description:

• Review of Trade partner claims/incentives by checking for correctness and compliance and guide customer service with postings
•  Assist with banking and receipting during peak
•  Support the sales and marketing team with processing stock issues in Syspro
•  Reconciliations of Key accounts
•  Support with allocation of customer payments
•  Withholding tax postings and allocation on customer accounts
•  Support the Credit controller and cashier with any other assigned tasks

Job Description:

Brief description of duties and responsibilities

The Procurement intern will primarily be tasked with managing Import documentation and delivery schedules/monthly call offs and additional assistance to other operational jobs in the department.

Competence/Skills required for task/job

• Degree in procurement, logistics or any supply chain related course
• Proficiency in Ms Office
• Attention to detail and well organized.
• Strong interpersonal and communication skills.

Job Purpose

• The job holder is responsible for managing all administrative support activities within the commercial function as well as day to day management of the Merchandising store.

Responsibilities and Accountabilities

• Management of the Marketing Merchandising store which involves coordinating the receipt of materials as per approved specifications &quality guidelines which also includes the monthly stock take.
• Manages the coordination of dispatch of merchandise materials internally and externally to the Sales depots in line with cycle instructions developed by the Marketing Operations managers. Ensures regions provide GRN copies once goods are received in various markets.
• Ensuring that the Marketing Merchandising store stock management is effectively and efficiently managed at all times.
• Process the commercial requisitions/ LPOs via the Syspro system.
• Ensure that all invoices and GRNd and uploaded on TrailD system for submission to Finance department.
• Support the Marketing Brand team with the engagement of suppliers forquotes and in the execution of internal IRO and LPO process to facilitate purchases within the function.
• Liaise with the relevant service providers such as Agencies in implementation of marketing activities e.g. product launches, designing of branded materials, planning media activities.
• Manages correspondence and routes documents to appropriate offices and managers and prepares documents, spreadsheets and inter-office correspondence.
• Interacts with clients and all levels of staff, helps resolve complex inquiries and issues from both clients and staff.
• Provide support in the preparation and dispatch of sales proposals, presentations, charts, tables, memoranda and letters in the division.
• Manage the divisional claims/ imprests and prepare and submit monthly reconciliation reports to finance.
• Schedule and maintain calendar of appointments, meetings and travel itinerary for senior level executives in the department.
• Manage & updates direct customer/key distributor database.
• Co-custodian with Market information Executive, database of commercial database on server.
• Event Management of all Commercial meetings and conferences.

Qualification :

• BACHELOR OF COMMERCE

JOB PURPOSE

• Providing support to finance on Inventory and Fixed Assets Management

RESPONSIBILITIES & ACCOUNTABILITIES

•  Reconciliation of inventory cost of sales / movement – Movement of units/ Value
• Aging of inventory - slow moving stocks and analyse stock provisions.
• Stock take facilitation and variance reporting. 
• GIT reconciliation including transfers to branches/ warehouses / suspense accounts
• Inventory GL to Submodule Reconciliation 
• Preparation of Monthly fixed asset movement schedules 
• Reports on Capex / PPE movements 
• Capex Management – Additions /disposals 
• Fixed Asset count / verification as per plan including Coolers
• Asset register maintenance 
• Fixed Asset GL to Submodule reconciliation 

MININIMUM REQUIREMENTS

• Bachelor’s degree in a business-related field
• Professional accounting qualification e.g. CPA, ACCA, CFA
• Practical experience in use of MS packages
• Experience in Finance function in a FMCG environment. 
• Knowledge in ERP, added advantage

JOB PURPOSE

The HR Business Partner will be responsible for providing the strategic interface between HR and the specific function to embed a strategic approach to HR management and development that result in a more effective front line delivery.

RESPONSIBILITIES AND ACCOUNTABILITIES

• In collaboration with the HR Director implement the HR strategies, policies and practices that support the corporate vision, mission and strategic objectives.
• Responsible for guiding the respective function/division in preparing its long-term and annual resourcing plan for to support the department(s) strategic objectives.
• Facilitate consistent and well-coordinated recruitment and placement efforts to identify new hires and conduct a comprehensive on-boarding program for staff and ensure right people in the right jobs.
•  Lead the conceptualisation and implementation of change initiatives in their assigned area of work to enable the achievement KWAL objectives.
• Support business managers in implementing the performance management system by guiding them in developing and interpreting the tools, metrics, processes to track both performance, KPI’s, SLA’s and identify improvement areas to enhance productivity, quality and service excellence.
• Participate in the development and implementation of innovative and competitive compensation and benefit practices to enable KWAL to remain competitive and enables it to attract the right caliber of employees.
•  Responsible for development and implementation of a learning and development initiatives in collaboration with the Talent and Performance Manager.
•  Guide business manager’s to ensure adherence to HR policies and practices as well applicable laws and regulations.
•  Prepare and analyze comprehensive HR management reports used for decision making by the management.
• Establish and Maintain effective “win – win” working relationships with employees and their representatives (where applicable e.g. union represented employees) through an environment that fosters communication and service delivery. 
•   Promote and foster an environment of open communication between the business unit and HR.

MINIMUM REQUIREMENTS

• Hold a Bachelor’s degree in a Social Science, Human Resources or a related field;
• Must hold a professional qualification in HR and be a member of IHRM; 
• Have a clear grasp of the Kenyan Labour Laws and related policy framework.
• Minimum five (5) years’ experience in implementing change in organizations and HR Factory &Industrial Relations experience in a medium to large organisations.
• Practical experience in use of MS packages and ERP systems.

JOB PURPOSE

The job holder will be responsible for driving the warehousing function by ensuring optimal stocks of finished products, raw materials and packaging materials of the right quality in line with the market changes and sales demand to meet the KWAL’s set objectives.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Develop, implement and monitor the departmental strategies including the annual budgets to ensure alignment of warehouse and logistics operations to the overall strategy.
• Develop, monitor and control the management of the departmental budget expenses to enhance cost containment/control.
• Drive the inventory planning and management for the Bonded Warehouses, Customs Declaration, Excise Stock Room, Co-packers Store, Dry Goods Material Stores and the current Depots.
• Ensure sound and efficient stock management best practices and conduct reconciliations or investigations of any stock variances to ensure there are no losses resulting from stock variances.
• Develop and operationalize policies, standard operating procedures (SOPs) and rules governing Warehousing and logistics operations to drive the achievement of organisational objectives.
• Track export processing of orders or sale of products under customs control in accordance with the organizational policies and procedures and to comply with international law and other legislations/requirements.
• Ensure compliance with all regulatory and statutory requirements with relevant laws governing Customs & Excise operations (EACCM Act, 2004, Cap 472 and subsidiary legislations)
• Coordinate and ensure effective and efficient lead times management, stock inventory management and safe custody of goods.
• Develop and operationalize KWAL’s logistics strategy in alignment with overall company objectives.
• In collaboration with customer service, ensure efficient and cost-effective delivery to customers as per agreed SLAs
• Ensure logistics costs are fully optimized by coordinating with all stakeholders in the supply chain.
• Establish systems to attract, develop, engage, and retain talented individuals and create an environment where they can realize their full potential and contribute to the attainment of departmental and organizational goals.
• Prepare and submit accurate and timely management reports for the supply chain division decision making.
• Ensuring compliance with ISO 9001:2015 requirements.
• Ensure KWAL integrated management systems (FSSC 22000, ISO 9001:2015, ISO 14001 and ISO 45001) are continuously reviewed and take necessary Corrective and / or Preventative actions on the identified findings and drive closure in a timely manner.

MINIMUM REQUIREMENTS

• A Bachelors’ degree in a business related field.
• A professional qualification in inventory and/or logistics management will be an added advantage.
• At least seven (7) years’ experience in warehousing and logistics management within a manufacturing set up with at least 2 years in a management position.
• Practical experience in use of MS packages and ERP systems.